Running Expense Transaction Processes

Expense Processes Page

RUN_EXTRNPRC

Run jobs that are integral to the expense process. The Process Scheduler runs the EX_TRAN_PRCS process, which drives other programs, depending on the options selected.

Selected Business Units Page

RUN_EXTRNPRC_BU

Specify business units for expense processing.

Refresh

Click to re-display the Expense Processes page and update the number of expense reports, cash advances, payments, time reports, reconciliations, and payments that await processing. Save a new run control before clicking Refresh to update the transaction counts.

Transfer to Pay Cycle Process

Click to access the Pay Cycle Manager in PeopleSoft Payables.

Stage Payments

Select to move expense transaction data into staging tables for payables or payroll processing.

Publish to Payroll

Select to trigger an application message that publishes expense data to your payroll system for employee reimbursement.

Post Liabilities

Select to create rows in the EX_ACCTG_LINE table for the journal generator to send to PeopleSoft General Ledger to post liabilities. The Post Liabilities process generates accounting entries for expense reports, cash advances, and reconciled cash advances.

The system adds accounting entries for expenses and for cash advances that you reconciled on the Cash Advance Reconciliation page.

OR: The system adds accounting entries for expenses and reconciled cash advances.

Post Payments

Select to create rows in the EX_ACCTG_LINE table for the journal generator to send to PeopleSoft General Ledger to post payments.

Unpost Expense Report

Select to reverse accounting liability entries for expense reports that are marked for unposting. You can edit and resubmit unposted expense reports.

Cancel Payments

Select to reverse accounting entries for payments that you canceled in PeopleSoft Payables.

Close Liability

Select to reverse liability entries for cash advances and expense reports that are marked for closure.

Stage Time to Project Costing (Stage Time and Expense to Project Costing)

Select to run the EX_PC_TM_STG process to move time report data to staging tables for processing by PeopleSoft Project Costing.

If PeopleSoft Project Costing is installed and you selected the Enable One Step Staging check box in the Installation Options - Expenses page, the EX_PC_TM_STG process automatically calls the PC_EX_TO_PC process. If you have not selected the Enable One Step Staging check box, you must manually run the PC_EX_TO_PC process after the EX_PC_TM_STG process completes.

Publish Elapsed Time

Select to trigger an application message that publishes elapsed time reporting data to PeopleSoft Time and Labor for billing purposes.

Advance Reconciliation

Select to update expense tables to indicate that cash advances are reconciled against corresponding expense reports.

Airline Ticket Reconciliation

Select to update expense tables to indicate that airline tickets reconciled against expense reports.

Unstage Payments

Select to move expense transaction data out of staging tables that have not been selected by the payables or payroll systems.

Update Paid Statuses

Select to change the status of cash advances or expense reports to Paid. Run this process to mark transactions as Paid prior to posting payments without generating accounting lines.

Escheat Payments

Select to run the Escheatment process for PeopleSoft expense reports. This process changes the status of the expense report to Escheated Payment and creates accounting entries to reverse the liability.

For additional information about the Escheatment process, see Processing Escheated Payments.