Common Elements Used in Creating Cost-Plus Government Contract Lines

Acct Date or Accounting Date

Enter the accounting date to indicate when the event is eligible for booking to the general ledger.

Accounting Date (Processing Options)

Select the accounting date to be stamped on the billing or revenue fee row when it is created by the system. This date populates the accounting date field for the fee transaction row in the Project Costing Project Transaction table. You can select from the following options:

• Processing Date: Select to use the system date that the process is run for the accounting date.

• User Define: Select to enter a specific date that the system uses as the accounting date when the process is run.

Add Milestone

Click to access the Milestone Entry page, where you can define a new milestone to add to a revenue plan fee event for your award and incentive revenue fees.

All Billable Costs

Displays the total of all cost rows assigned a billing (BIL) analysis type from the contract line's inception to the current date. This total comes from the eligible billing cost rows summed from the Project Costing Project Transactions tables that meet the following criteria:

• The analysis type for the cost is contained in the BIL analysis group defined in the fee type definition.

• The resource type for the cost is not excluded in the fee type definition.

• No fees have been generated against it, and the CA_FEE_STATUS is blank

• The transaction date for the costs is within the period of performance specified on the fee worksheet.

  Note: Period of Performance dates are only enforced when the Control Limits and Billing check box is selected.

Amount (Events)

Displays the proposed award, additional award or incentive amount from the revenue fee worksheet. This amount is validated against the revenue fee limit and cannot be overridden on the event row. To change the proposed amount you must navigate to the revenue fee worksheet. Anytime that a proposed amount is modified, the system validates the amount against the revenue fee limit once the amount is entered and saved.

Costs Used in Fee Calculation (Project Costing-Billing)

Displays the total of all billable cost rows from the contract line's inception to the current date with a fee status of one (1). The minimum valid value for this field is zero, and the maximum valid value for this field is the total of all billable costs rows from the contract line's inception to the current date.

This total comes from the billing cost rows stored in the Project Costing Project Transactions tables.

Current Period Billable Costs

Displays the total of all billable costs rows with a blank fee status value. A blank fee status indicates that the billable costs row has not been used for fee calculations. This total comes from the billing cost rows stored in the Project Costing Project Transactions tables.

Days Lag

For Milestone event types, you can specify a positive number in this field. The days lag is the number of days after the milestone has completed that the system waits before processing the event.

Event

Displays the event sequence number. The award fee schedule enables you to enter additional event rows to process your revenue fees. The incentive fee schedule allows only one event fee row to be entered on the schedule.

Event Type

Select the event type of milestone or date. Use an event type of Date to trigger revenue recognition for your award or incentive fees based on the accounting date specified for the event.

Use an event type of Milestone to trigger revenue recognition for your award or incentive fees based on the completion of a PeopleSoft Contracts or PeopleSoft Project Costing milestone.

Event Status (Award or incentive fee event schedule)

Select the status of the event. The event status controls the timing of when the event can be processed. Select from the following statuses:

• Pending: Appears by default when you open the Revenue Plan award or incentive fee event schedule page.

  You can enter a fee event row in pending status and edit the fee event data.

• Ready: Set the fee event row to Ready status when you are ready to process the adjustment.

  When you run the As-Incurred Revenue (PSA_ACCTGGL) process to generate the event row, the system checks the amount against the award or incentive fee limit. Only one event row can be set to Ready status at any one time.

  Fee event rows in Ready status cannot be edited. You must first reset the status to pending to make any changes to the row.

• Completed: Set by the system when you run the As-Incurred revenue process.

  The system processes the revenue fee and sets the event row to a status of Completed. Award and incentive fee event rows in Completed status can no longer be edited.

Event Note

Click the link to enter a free-form note regarding the fee event.

Funded Cost Limit

Displays the funded limit amount entered on the Contract Amounts page for the contract line. The minimum valid value for this field is the inception to date actual costs that have had billing rows created. The maximum valid value for this field is the billing cost limit entered on the Contract Amounts page.

Funded Fee Limit

Displays the funded fee limit amount entered on the Contract Amounts page for the contract line. The minimum valid value for this field is the inception to date fee amount that has been billed. The maximum valid value is the limit for the funded fee limit amount that is entered on the Contract Amounts page.

Override

Select to override the amounts entered in the revenue fee limit, fee percent, and proposed fee fields. Any overrides that you enter only apply to the one fee row that is created and is subject to fee limit processing. Once the fee is generated, the system resets the override option to Proposed and resets any changed values back to their previous values.

Milestone Origin

Select from the following values:

• Contracts: Associates the revenue recognition fee event to a milestone that was defined in PeopleSoft Contracts.

• Projects: Associates the revenue recognition fee event to a milestone that was defined in PeopleSoft Project Costing.

Milestone Nbr (Milestone Number)

If you have a Milestone event type with an origin of Contracts, select a milestone number from the drop-down list box of all milestones that you have defined for this contract.

Milestone Status

Displays the status of the selected milestone. Values are: Pending, Ready, Completed, and Cancelled.

Process Automatically

Select to automatically verify that the proposed fee amount is within the specified limit parameters, accept the system proposed fee amount, and process the proposed fee amount to PeopleSoft Billing and PeopleSoft General Ledger for your billing and revenue fees.

Project Info

If you have a Milestone event type with an origin of Projects, click to select the project and activity and activity status containing the milestone to which you want to link this revenue event.

Proposed

Select to accept the proposed fee amount calculated by the system. This option is selected by default for the revenue fee worksheet.

Submit for Processing

Click the button to run the fee limit processor and generate a billing or revenue fee row. The fee limit processor evaluates the proposed fee and determines if the fee amount is within the billing and revenue fee limits defined for the contract line. The fee limit processor can also be initiated when the fee worksheet is saved.

Total Contract Line

Displays the total of the funded cost and funded fee limit amount for the contract line.