Enabling Journal Source Security

Journal Source Security by SetID Page

GL_JRNL_SRC_SETID

Add SetID for which the journal source security has to be applied.

Journal Source Security by BU Page

GL_JRNL_SRC_SEC_BU

Add Business Units for which the journal source security has to be applied.

Journal Source Security by User Page

GL_JNL_SRC_SEC_USR

Add users for which the journal source security has to be enabled.

Journal Source Security by Role Page

GL_JRNL_SRC_ROLE

Add specific roles for which the journal source security has to be enabled.

Period End Cutoff Definition Page

GL_JNL_SRC_PRD_END

Define the period end cutoff schedule for particular business unit, ledger, and fiscal year.

Copy PeriodEnd Cutoff Schedule Page

GL_JSRC_PRDCUT_COP

Copy period end cutoff schedule from one BU/Ledger Group/Fiscal Year to another, or a range of BUs, or a complete copy of all Business Units.

Journal Source Audit Report Page

GL_JSRC_AUD_RPT

Create audit reports for changes made to the Journal Source Security by BU page, Journal Source Security by User page, Journal Source Security by Role page, and Period End Cutoff Definition page.

Journal Source Security Report Page

GL_JSRC_DATA_RPT

Create reports that show the information entered in the Journal Source Security by BU , Journal Source Security by User , Journal Source Security by Role , and the Period End Cutoff Definition pages.

SetID

Click the prompt to select SetID for which the journal source security has to be applied.

Add icon

Click to add a new row for selecting SetID.

Delete icon

Click to delete a SetID from the list.

Save

Click to save the changes.

Add Journal Source

Click to open the Add Journal Source modal window. Select required journal sources to be added to the Business Unit.

Copy

Click to open the Copy Business Unit modal window. Select Business Units to which the journal sources have to be copied.

Delete icon

Click to delete a source from the list. If the source deleted is the last one in the list, then the BU will also be deleted after getting confirmation from the user.

Add

Click to add BU for which the journal source security has to be applied.

Copy User

Click to open the Copy User modal window. Select User IDs to which the security sources will be copied.

Do Not Validate Batch

Select this check box to prevent the system from validating the journals during any posting process initiated by the user. This is applicable only to batch posting process, and not online posting of journals.

Business Unit

Select the business unit for which the source security has to be applied.

Add a row to add another business unit.

Select/Deselect All - Allow Access

Click this link to select/deselect all sources populated for the BU for providing/denying access to the source security.

Allow Access

Select the Allow Access check box for the sources for which the user has access to. These sources are associated with the selected BU.

Override Period End Cutoff

Select this check box for required sources for which the user can post journal, even if the period end cutoff date has passed for the associated BU/source. The period end cutoff schedule is defined on the Period End Cutoff Definition page.

Allow Adjusting Entry

Select this check box for required sources to allow the user to select appropriate option for the Adjusting Entry field in the Create/Update Journal Entries - Header Page.

Add

Click to add a new user for enabling journal source security.

Role Name

Displays the role name selected by the user for enabling journal source security.

Copy Role

Click to open the Copy Role modal window. Select role names to which the data has to be copied.

Allow Access

Select the Allow Access check box for the sources for which the Role has access to, for the associated BU.

Override Period End Cutoff

Select this check box for required sources for which the Role will be allowed to post journals, although the period end cutoff time has passed for the associated BU/source. The period end cutoff schedule is defined on the Period End Cutoff Definition page.

Ledger

Displays the primary ledger for the defined ledger group.

Copy to Other Ledgers in Ledger Group

This check box is selected and grayed out when the Keep Ledgers in Sync check box is selected. This check box is deselected and enabled when the Keep Ledgers in Sync check box is deselected. You can choose to select this check box to copy the schedule to all ledgers in the group when the schedule is created. If this check box is not selected before creating the schedule you must manually copy to other ledgers in the group.

Use Holiday calendar

Select this check box to enable the alternate day to select, in case the period end date is a holiday.

Alternate Day

Select from the given options as alternate day for period end date. The period end date is recalculated based on the selected alternate day. This field is displayed only when the Use Holiday calendar check box is selected.

Mass Update Cutoff Days

Enter the number of days based that determines when all the cutoff days are to be mass updated, and the period end dates are to be recalculated.

Mass Update Period Date

Select this check box to update all the period end dates for a particular period, and for all the sources present in the cutoff schedule.

Period

Enter the period for mass update.

Date

Enter the date for mass update.

Copy

Select to access the Copy Period End Cutoff Schedule page modal window. Enter BU/Ledger Group/Ledger/Fiscal Year details for copying to.

Ledgers For A Unit

Select to access the Ledgers Groups for a Unit page modal window. Ledger details for the BU can be viewed/edited.

Cutoff Days

Enter cutoff days for the source, based on when the cutoff dates in the schedule for the source are to be calculated and populated.

Detail

Select to open the Source Details page modal window. This page displays all the users/roles that have access to the source for the associated business unit.

Period

You can manually change the period dates for all the given Periods associated with the sources. Manually modified dates are marked in red.

Add

Click to add the BU/Ledger Group/Fiscal Year for which the period end cutoff date is defined. Only ledger groups having 12 to 13 calendar periods can be added.

Enable Mass Copy

Select to copy based on these options:

• By Business Unit Range - Copies the data from a BU/Ledger Group/Ledger/Fiscal Year to a specified Business Unit range.

• All - Copies all schedules from one specified Fiscal Year to another.

If this check box is not selected, then the user can copy schedules from one BU/Ledger Group/Ledger/Fiscal Year to another.