Freezing Submitted Proposals by Using Version IDs

You can use PeopleSoft Grants to capture a snapshot of proposals as of their submission. This snapshot is important if a sponsor asks you to make changes and then resubmit the proposal, or if, for any other reason, you must make changes to a proposal after it has been submitted.

PeopleSoft Grants uses version IDs to meet this need. Here is some general information about how version IDs are used for proposal submissions:

• The version ID of a submitted proposal provides the system with a way to freeze the proposal at the time of submission.

• The system does not permit you to change or update a proposal by using a version of the proposal that has already been submitted to a sponsor.

• To change a proposal after it has been submitted, create a new version, and then make the changes.

• The version ID enables you to update information without deleting history.

• Use the proposal pages to view a proposal or proposal project for any particular version that's been submitted.

  You can submit the proposal multiple times by using different versions.