Understanding Invoice Extracts

The invoice extract feature is used mainly in the Business Service Provider model to reflect PeopleSoft eSettlements transactions in the buyer and supplier systems. However, you are not prevented from using this feature in the Buyer Direct model.

After invoices are created and processed, payments and invoices can be extracted, stored, and validated. Invoice and payment information can be extracted in either of two formats to corresponding extract file layouts:

• XML file

  Corresponding extract file layouts:

  • Buyer data: EM_VOUCHER_EXT_XML

  • Seller data: EM_SELLER _EXT_XML

• Fixed file

  Corresponding extract file layouts:

  • Buyer data: EM_VOUCHER_EXT_FIX

  • Seller data: EM_SELLER_EXT_FIX

The files are based on criteria defined during registration. Invoice extract status criteria can be based on pay, match, or approval statuses at runtime.

The resulting file can be used to update the buyer and supplier systems. Because invoice and payment data is synchronously extracted, the buyer, supplier, and PeopleSoft eSettlements system all reflect current transaction statuses.

When the extract process completes, an email notification is automatically sent to the recipients defined at the buyer notification level. The process is automated, and the host administrator can also run the process on demand for specified dates.