Maintaining Project Status

Page Name

Definition Name

Usage

Project Definitions - Status Page

PROJECT_STATUS

Assign the project status. This page operates in deferred processing mode and is not available for project templates.

Use the Project Definitions - Status page (PROJECT_STATUS) to assign the project status.

This page operates in deferred processing mode and is not available for project templates.

Note: The ability to correct the Status field on the first effective dated row depends on whether Project Status paths are in use. If the Use Status Path check box is selected on the Project Types page, then the Status field on the initial effective dated row cannot be adjusted through correction mode. If not selected, then all fields can be adjusted through correction.

Navigation:

Project Costing > Project Definitions > Update Project Status

This example illustrates the fields and controls on the Project Definitions - Status page. You can find definitions for the fields and controls later on this page.

 Project Definitions - Status page

Field or Control

Description

Sequence

The system increments the sequence number, which tracks incremental changes in status. By using a sequence number in combination with the status effective date, the system can make multiple status changes on the same day.

Status

Select the project status and assign a status effective date. Available options are based on the values that you enter on the Status Types page during implementation. If you use project type status paths, the only available status types are based on the current status of the project.

See Project Type Status Paths.

When you change the project status on this page, the system automatically sends an email notification to each team member for which an email address exists on the Project Definitions - Team Detail page with the Email Notify for Status Change option selected.

See Project Definitions - Team Detail Page.

Priority

Enter the project priority. This field is for information only.

Interest Calculation Factor

Enter the percent that the system uses to calculate the amount of interest for this project based on the project status. For example, enter 1 to calculate 100 percent interest for the project when it is Open. Enter 0.5 to calculate 50 percent interest when the project is In Service.

This field is available if you select the Allow Interest Calculation option on the Project Costing Definition page.

See Setting Up and Processing Interest Calculations.

Create a new transaction for each status change to maintain a history of the project. For example, assign a project status of Proposed when the project is first proposed. When the project passes the review cycle and is accepted, change the status to Open.

To assign status changes in advance, create new transactions and assign the appropriate future effective date for each status change. Alternatively, manually change the project status if you do not want to change the status in advance.