Assigning Nature of Transaction Code Defaults

The Nature of Transaction Code (NOTC) identifies the type of transaction and consists of 2 digits. The list of valid values for the first digit is defined by the EU and must be used consistently by all member states. However, for the second digit the member states have the option to use either the list of values provided by the EU or to use their own set of values. The EU and the United Kingdom have publish their lists of values for the 2nd digit and PeopleSoft provides identifiers and their values as delivered system data.

If you file Intrastat returns for a country that uses its own set of 2nd digit values other than those delivered as system data for the EU and UK, you must use the associated nature of transaction codes components.

Using the Nature of Transaction Codes component you can also update the EU and United Kingdom 2nd digit values that are delivered as system data if it should becomes necessary.

This section discusses how to designate the first and second digit of the Intrastat Nature of Transaction Codes.

Page Name	Definition Name	Usage
1ST Digit Page	NATURE_TXN1_PNL	Designate the first digit of the default codes that are used for Intrastat transactions that the system automatically compiles.
2ND Digit Page	NATURE_TXN2_PNL	Designate the second digit of the default codes that are used for Intrastat transactions that the system automatically compiles.
Nature of Transaction 2nd Digit Usage Page	NATURE_TXN2_USE	Create a 2nd digit usage identifier for the purpose of identifying a new set of 2nd digit values if you must use other than the delivered EU and United Kingdom sets of values for Intrastat reporting.

Use the 1ST Digit page (NATURE_TXN1_PNL) to designate the first digit of the default codes that are used for Intrastat transactions that the system automatically compiles.

Navigation:

Set Up Financials/Supply Chain > Common Definitions > VAT and Intrastat > Intrastat > Nature of Transaction Code > 1st Digit

The system uses the designated nature of transaction 1 for the transactions that you select in the default fields group box.

Field or Control	Description
Sale/Purchase	Sales order shipments and purchase receipts.
Returns/Replacements	Return to vendor transactions, inventory receipts for returned material, shipments for sales orders and purchase receipts that are marked as replacements for returned goods, shipments for sales orders and purchase receipts that are marked as replacements for goods that aren't returned.
Financial Adjustment	Financial adjustments in PeopleSoft Payables or PeopleSoft Billing.

Note: To change these default values once they have been assigned to transactions, use the Intrastat Transaction pages.

Use the 2ND Digit page (NATURE_TXN2_PNL) to designate the second digit of the default codes that are used for Intrastat transactions that the system automatically compiles.

Navigation:

Set Up Financials/Supply Chain > Common Definitions > VAT and Intrastat > Intrastat > Nature of Transaction Code > 2nd Digit

Insert a row for each 2nd digit value that can be associated with the value entered on the 1st Digit page.

Field or Control	Description
Nature Txn 2nd Digit Usage (nature of transaction second digit usage)	Select the origin of the second digit provided by the prompt table. System defined and delivered options include: European Union: If the second digit is from the list of EU values. United Kingdom: If the second digit is from the list of U.K. values. If you have defined a 2nd Digit Usage identifier and an associated list of second digit values published by another EU member state, you will also be able to select that origin identifier for the second digit from the prompt table.
Nature of Transaction 2	The following table shows the nature of transaction code first and second digit values that are included in the system data for the delivered EU and United Kingdom NOTC options:

Field or Control

Description

Nature Txn 2nd Digit Usage (nature of transaction second digit usage)

Select the origin of the second digit provided by the prompt table. System defined and delivered options include:

European Union: If the second digit is from the list of EU values.

United Kingdom: If the second digit is from the list of U.K. values.

If you have defined a 2nd Digit Usage identifier and an associated list of second digit values published by another EU member state, you will also be able to select that origin identifier for the second digit from the prompt table.

Nature of Transaction 2

The following table shows the nature of transaction code first and second digit values that are included in the system data for the delivered EU and United Kingdom NOTC options:

Nature of Transaction 1st Subdivision Value and Definition	Nature of Transaction 2nd Subdivision Value and Definition EU	Nature of Transaction 2nd Subdivision Value and Definition UK
1: Actual or intended transfer of ownership against compensation.	1: Outright purchase or sale.	0: All cases where 6, 7, or 8 doesn't apply.
	2: Supply for sale on approval or after trial, for consignment, or with the intermediation of a commission agent.	6: Credit notes.
	3: Barter trade.	7: Transactions that are included in supplementary declarations but are not shown in box 8 or 9 of the VAT return for the period.
	4: Personal purchases by travelers.	8: Transactions that are included in box 8 or 9 of the VAT return but are not required on supplementary declarations.
	5: Financial leasing.
2: Return of goods after registration of the original transaction under Transaction Code 1, or replacement of goods free of charge.	1: Return of goods.	0: All cases.
	2: Replacement for returned goods.
	3: Replacement for goods that are not being returned.
3: Transactions (not temporary) that involve transfer of ownership without compensation: no charge or consignment orders.	1: Goods that are delivered under aid programs that are operated or financed partly or wholly.	0: All cases where 6, 7, or 8 doesn't apply.
	2: Other general government aid deliveries.	7: Transactions that are included in supplementary declarations but are not shown in box 8 or 9 of the VAT return for the period.
	3: Other aid deliveries (individuals, nongovernment organizations).	8: Transactions that are included in box 8 or 9 of the VAT return but are not required on supplementary declarations.
4: Operations with a view to processing under contract or repair.	1: Processing under contract.	0: All cases.
	2: Repair and maintenance against payment.
	3: Repair and maintenance, free of charge.
5: Operations that follow processing under contract or repair.	1: Processing under contract.	0: All cases.
	2: Repair and maintenance against payment.
	3: Repair and maintenance, free of charge.
6: Transactions that do not involve transfer of ownership, for example, hire, loan, operational leasing, and other temporary use except processing under contract or repair.	1: Hire, loan, operational leasing.	0: All cases.
	2: Other goods for temporary use.
7: Operations that are under joint defense project or other joint intergovernmental production program.		0: All cases where 6, 7, or 8 doesn't apply.
		6: Credit notes.
		7: Transactions that are included in supplementary declarations but are not shown in box 8 or 9 of the VAT return for the period.
		8: Transactions that are included in box 8 or 9 of the VAT return but are not required on supplementary declarations.
8: Supply of building materials and equipment for works that are part of a general construction or engineering contract.		0: All cases where 6, 7, or 8 doesn't apply.
		6: Credit notes.
		7: Transactions that are included in supplementary declarations but are not shown in box 8 or 9 of the VAT return for the period.
		8: Transactions that are included in box 8 or 9 of the VAT return but are not required on supplementary declarations.
9: Other transactions.		0: All cases where 6, 7, or 8 doesn't apply.
		7: Transactions that are included in supplementary declarations but not shown in box 8 or 9 of the VAT return for the period.
		8: Transactions that are included in box 8 or 9 of the VAT return but not required on supplementary declarations.

The system uses the designated nature of transaction 2 for the transactions that you select in the Default Fields group box.

Field or Control	Description
Outright Sale/Purchase	Sales order shipments and purchase receipts.
Return of Goods	Return to vendor transactions and inventory receipts for returned material.
Replace Returned Goods	Shipments for sales orders and purchase receipts that are designated as replacements for returned goods.
Replace Goods not Returned	Shipments for sales orders and purchase receipts that are designated as replacements for goods that aren't returned.
Financial Adjustment [+]	Adjustments in PeopleSoft Payables or Billing that increase value.
Financial Adjustments [-]	Adjustments in PeopleSoft Payables or Billing that decrease value.

If you select Sale/Purchase on the 1st Digit page, Outright Sale/Purchase is the only available field.

If you select Returns/Replacements on the 1st Digit page, Return of Goods, Replace Returned Goods, and Replace Goods not Returned fields are available.

If you select Financial Adjustment on the 1st Digit page, both Financial Adjustments [+] and Financial Adjustments [-] are available.

Use the Nature of Transaction 2nd Digit Usage page (NATURE_TXN2_USE) to create a 2nd digit usage identifier for the purpose of identifying a new set of 2nd digit values if you must use other than the delivered EU and United Kingdom sets of values for Intrastat reporting.

Navigation:

Setup Financials/Supply Chain > Common Definitions > VAT and Intrastat > Intrastat > Nature of Txn 2nd Digit Usage

You can define the name for a new set of 2nd digit usage identifiers and the system stores that name in the Nature of Transaction 2nd Digit Usage table. This prompt table is used by the system to enable you to choose the appropriate 2nd digit usage identifier for a particular country in the EU, when a value is required for this field on various Intrastat related pages.

Field or Control	Description
2nd Digit Use	Enter the name for a new 2nd Digit Use identifier.
Description	Enter a description of the new 2nd Digit Use identifier. This value will be displayed when prompted elsewhere for the Nature of Transaction 2nd Digit Use Identifier.
Short Description	Enter an optional short description for the new 2nd Digit Use Identifier.

Assigning Nature of Transaction Code Defaults

Pages Used to Assign Nature of Transaction Code Defaults

1ST Digit Page

2ND Digit Page

Nature of Transaction 2nd Digit Usage Page