Defining Credit Card Issuers

AP Business Unit (accounts payable business unit)

Select the PeopleSoft Payables business unit which the system will use to settle charges for this card provider.

Supplier ID

Select the supplier associated with this corporate card provider. This supplier is used for payment and posting purposes.

Supplier Location

Select the supplier location for this card provider.

Corporate Number

Enter a corporate number if the business uses corporate numbers to reference credit card suppliers. The system uses this optional field for reporting and informational purposes.

Load Level 3 Data

Select this check box to enable loading detailed transaction information from the card provider.

Bill Includes Tax (if applied)

Select if the transaction amount on the bank statement includes a tax amount (tax inclusive). Based on this setting, the system can accurately calculate the merchandise amount and the tax amount, if the proper tax code or tax percentage is provided (either by the bank statement or by the employee performing the statement reconciliation).

If a bank captures the transaction amount and tax amount separately, or supports, captures, and provides level two (item information, tax information) and level three information (account information, charge code), then deselect the Bill Includes Tax (if applied) check box.

Corporate card providers can support multiple levels of data capturing. Some credit card providers can single out taxes on the statement, and others simply include the tax in the total amount.

Bill Includes VAT (if applied)

Select this check box if the transaction amount on the bank statement includes VAT.

VAT Default

Click this link to access the VAT Defaults Setup page. Use this page to define VAT defaults for the card provider.

Notify Pending Reconciliation

Enter the number of days after a billing cycle that users have to review and reconcile their statements before the system processes the Voucher Build Application Engine process (AP_VCHRBLD).

Expiration Grace Days

Enter a grace period which you want to prevent card usage before the cards stated expiration date.

Create Prepayment Voucher

Select this check box if you want to automatically stage a prepayment voucher when loading statements from this procurement card provider.

Prepayment Voucher Options

Select the prepayment voucher option. Values are:

• Auto Apply: Select this option if you want to use the ChartFields from the accounting entry template for accounting for the prepayment asset, and you want all charges to this credit card supplier to draw down the prepayment balance.

• Specify: Select this option if the prepayment will use the ChartFields entered on the Card Issuer - Setup Prepayment ChartFields page. The prepayment will be assigned a unique identifier that will enable only the transactions from the same statement to draw it down.

Payment Terms ID

Select the payment terms. The system will use this field to determine when based on the statement date the prepayment will be scheduled to pay.

Setup Prepayment ChartFields

Click this link to access the Card Issuer - Setup Prepayment ChartFields page. Use this page to define prepayment ChartFields. This link is only available if you select the prepayment voucher option of Specify.

Load Level 3 Data (Expenses)

Select to indicate that you want to load level 3 data for expenses. If you select the check box, the system loads level 3 data. If the check box is deselected, the system does not load level 3 data for expenses. The default value is deselected.

Delay Days

Enter the number of days that determine how long to wait to load the hotel information. This will allow time for the summary or detail data to be imported if it is sent in a separate file from the main transaction. All other transactions will flow through, but the hotel transactions will be moved into a staging table and will not be available in My Wallet until the appropriate number of days have passed. Delay days will have a default value of zero (blank).

All

When you select this option, the system checks for detail data. If detail data exists, the system imports the data as well as the main transaction. If there is no detail data, the system checks for summary data, and if it finds that date imports it as well as the main transaction. If neither types of data are available, the system imports only the main transaction. All is the default value for the group box.

Detail

When you select this option, the system attempts to import the detail data. If detail data is not available, it will only imports the main transaction. The system does not check for summary data. If the detail data amount is not available or the total does not match, the system only imports the main transaction data.

Summary

When you select this option, the system attempts to import summary data. If summary data is not available, the system only imports the main transaction.

Country

Select a country for which you want use credit card statements instead of actual receipts for this type of credit card provider.