Setting Up Standard Comments
To set up standard comments and standard comment types, use the Standard Comments (STANDARD_COMMENTS) and Standard Comment Type (STD_COMMENT_TYPE) components.
This section provides an overview of standard comments and lists the pages used to set up standard comments.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
Standard Comment Type Page |
STD_COMM_TYPE_PO |
Define standard comment types to use for organizing and searching for the standard comments that you attach to purchasing transactions. |
|
Standard Comments Page |
STD_COMMENTS_PO |
Define frequently used comments. You must have already defined standard comment types on the Standard Comment Type page. |
You can record frequently made comments as standard comments, which you can conveniently add to purchasing transactions. To set up standard comments:
Define comment type codes to identify the types of comments.
Define standard comments for each comment type.
You can access the Standard Comment Type Page by using this navigation: .
To access the Standard Comments Page, follow this navigation:
For example, you can define a standard comment type of SHP for specific shipping instructions, and then enter each of the standard shipping comments under that comment type. On the Purchase Order Comments page, you only need to enter SHP in the Standard Comment Type field, and then select the appropriate comment ID from the list of standard shipping comments.
You can use this feature to set up the terms and conditions of the organization as a standard comment, so that they are available for selection on the Purchasing Definition - Business Unit Definition page. This terms and conditions comment can be printed upon dispatching the purchase order, when you select the Print BU Comments check box on the Dispatch Purchase Orders page.