Using the Collaboration Skill
The Collaboration Skill is part of the Supplier Secure Digital Assistant. It allows users to quickly search for their information such as unacknowledged purchase orders, overdue shipments, and rejected receipts.
The Collaboration Assistant uses these services:
SCP_GET_CONTENT - Supplier Comprehensive Portal related service
getoverduepodetails - To get the details of the purchase orders which has overdue shipments.
getrejectedreceipts - To get the details of rejected receipts.
getpoadetails - To get the details of purchase orders awaiting acknowledgement.
getuserpreference - To fetch the user preference setup information related to Overdue Shipments(OS), Rejected Receipts(RR), and Purchase Order Acknowledgement(POA).
getassociatedsuppliers
getoverdueposuppliers - To fetch the list of suppliers associated to the logged in user who has purchase orders which have overdue shipments.
getpoasuppliers - To fetch the list of suppliers associated to the logged in user who has purchase orders awaiting acknowledgement.
getarejectedreceiptsuppliers - To fetch the list of suppliers associated to the logged in user who has rejected receipts.
Use the PeopleSoft PICASO button to access the Supplier Skill page.
Navigation
From the Supplier Secure Home Page, select the PeopleSoft PICASO button at the bottom right corner.
This example illustrates the PeopleSoft PICASO button.
Use the Collaboration Assistant to inquire on purchase order acknowledgements, overdue PO shipments, and rejected receipt details.
Navigation
On the Supplier Secure Home Page, click the PeopleSoft PICASO button.
This example illustrates the fields and controls on the Collaboration Assistant page.
You can begin the interaction with the skill by choosing a displayed option (Show POs Awaiting Acknowledgement, Show Overdue Shipments, and Show Rejected Receipts), or by entering your query.
For example, select the Show POs Awaiting Acknowledgement option to view the purchase orders that are yet to be acknowledged.
Note: If you are a manufacturer’s representative and transacting on behalf of other organizations, the list of all supplier organizations that you manage will be listed when the results count exceeds 20 rows. You must enter the digit that represents a supplier organization to view the results. Whereas, if you associate with only a single supplier, you can view the results directly.
This example illustrates the fields and controls on the Collaboration Assistant page.
You can see the available suppliers and the total number of purchase orders to be acknowledged for each of them. Narrow your search by specifying the number corresponding to the required supplier.
That is, if you enter 2 in the message field, you can see all the purchase orders from Eastern Bay Office Supplies.
This example illustrates the fields and controls on the Collaboration Assistant - Results page.
|
Field or Control |
Description |
|---|---|
|
Next card |
Click this icon to scroll through the results. |
|
Take me there |
Select to navigate to the Acknowledge PO application page, where you can see more details of the transaction and perform the required actions. |
|
View Last X PO(s) |
Displays when the search results exceed more than 20 items. Click this button to view the remaining items. |
Note: While responding to the skill, if you enter an incorrect value twice (configurable with different values), the skill displays a message indicating that it does not understand your response. To proceed, you can rephrase your query or enter help in the message box.
Similarly, you can select the Show Overdue Shipments and Show Rejected Receipts options and view the available results. Rejected receipts can be filtered by date. For example, Show the rejected receipts in the last week.
You can also enter search strings such as Are there any shipments that are overdue?, POs I still need to acknowledge, or rejected receipts.