Understanding Business Units in PeopleSoft Strategic Sourcing

A business unit is an operational subset of an organization. It tracks and maintains its own set of events and their respective awards.

When you create business units for events, you can set the defaults for event dates and times.

If you are using PeopleSoft Purchasing, synchronize the SetIDs between the business units of both applications to ensure that purchase orders and contracts are correctly created when you award events. Specifically, the same SetID should be used for the following record group IDs:

• FS_38 (suppliers)

• FS_26 (locations)

• DS_02 (freight and shipping codes)

• FS_18 (items)

• PO_04 (ship to addresses)

• FS_18 (item categories)

You map the PeopleSoft Purchasing business unit to the Strategic Sourcing business unit on the Purchasing business unit setup page. This enables you to associate multiple Purchasing business units with the same Strategic Sourcing business unit, which facilitates consolidating requisitions across multiple Purchasing business units.

See Understanding Business Units in PeopleSoft Purchasing.

The formal dates within each event consist of the calendar date and the time of day, for example, 02/14/2005 9:49AM PST.

Four dates exist for each event:

• Create: The date when you create the event, before it goes through the internal approval process and is made available for bidding.

• Preview: The date that you can make available to potential bidders, allowing them to review the event as well as enter and save their bids, which they can post as soon as the event starts.

  You can preview only auction and RFx (request for quote), not RFI (request for information) events.

• Start: The date when bidders can begin to post bids for the event.

• End: The date when the bidding closes.

  This time can be extended; if a last-minute bid is entered, you can extend the end date to give earlier bidders the opportunity to counterbid.