Understanding Acceptgiro Invoices

Billing provides several sample invoice forms suitable for producing invoices with Dutch acceptgiro payment slips on preprinted forms. An acceptgiro invoice includes a payment slip with bank routing information to facilitate transfer of funds from the customer's account to the biller's account. Dutch acceptgiro standards are defined by contracts with the Postbank and the combined financial institutions of the Netherlands that all collectors, service centers, and printers using or producing acceptgiros must enter. The sample invoices provided by PeopleSoft support the printing of information required for collectors with the A/S contract type.

A sample acceptgiro invoice form with left counterfoil is provided for each of the PeopleSoft portrait invoices. Invoice header and line information prints at the top of the invoice form. Acceptgiro data prints in the field locations on the counterfoil and payment slip at the bottom of the form. If more than one page is required for the standard invoice information, the acceptgiro slips on subsequent pages will be marked void (verhallen). The sample invoices assume that forms with the remit-to address and account information preprinted will be used, and that the payer will fill in their own address and account information.

Note: Only Netherlands acceptgiro invoices are supported. The delivered invoices are samples only. Your organization will need to make modifications to the SQR formats to suit your business requirements and to ensure that the fields line up correctly on the acceptgiro attachment. PeopleSoft does not certify that the acceptgiro feature adheres to documented standards for the Netherlands. Your organization is responsible for all acceptgiro testing and certification, and compliance with all legal and contractual obligations relating to acceptgiro printing and usage.

The following figure shows a sample acceptgiro payment slip (the bold letters mark the functional print areas).

 A sample acceptgiro payment slip with left counterfoil

Print area

Function

Sample Invoice Source Field

A

Invoice amount

BI_HDR.INVOICE_AMOUNT

B

Customer Bank account

CUST_OPTION.MICR_ID

C

Customer ID

CUSTOMER.CUST_ID

Customer name

CUSTOMER.NAME1

Billing contact name

CUST_CONTACT.NAME1

Customer address

CUST_ADDRESS.ADDRESS1

CUST_ADDRESS.ADDRESS2

CUST_ADDRESS.ADDRESS3

D

Remit-to bank account

BANK_ACCT_DEFN

Biller's name

BI_HDR.NAME1

Remit-to address

BANK_ACCT_TBL.ADDRESS_SBR

E

Space for signature

Leave blank.

F

Numeric payment reference plus control code

Payment reference is BI_HDR.AG_REF_NBR. The control code is calculated.

G

Invoice information

Not printed by sample invoices.

H

Reader strip and code line (must be OCR-B font)

Not supported.