Understanding the Extract Tables
All invoice programs select data from the extract tables rather than directly from the Billing tables. The first step to printing invoices (after finalization) is to run the BI_IVCEXT extract process. The extract process populates the following extract tables:
Term |
Definition |
---|---|
BI_EXTRCT |
The main printing extract table. Inserts one row per invoice. Most calculated data applies to the entire invoice, not the invoice lines. |
BI_EXTRCT_LINE |
Comprised of calculated data for invoice lines. The data in this table supports printing Product Kit Descriptions with the invoice lines. |
BI_EXT_HDR_NOTE |
Stores the header, customer, and VAT notes that are to be printed on an invoice. If a note is a standard note, then the text that is to be printed comes from the Standard Notes table and is language specific. This table is populated with the nonstandard note text from the bill header and customer. The notes are updated as primary notes if you define the note type as a primary note type on the invoice form. |
BI_EXT_LIN_NOTE |
Stores line notes to be printed on an invoice. |
BI_EXTRCT_GRANT |
Stores Grant related information. |
BI_EXT_GRANT_LN |
Contains Grant lines related information. |
BI_EXTRCT_TAX |
Stores sales and use tax data for invoice lines. |
BI_EXTRCT_VAT |
Contains VAT information for invoice lines. |
BI_EXT_INST_SEC |
Contains installment billing information that is used only for installment invoices. |
BI_EXT_INST_SUM |
Contains installment billing summary information that is used only for installment invoices. |
BI_EXTRCT_PROJ |
Stores PeopleSoft Project lines that are extracted for Invoice sample formats PS/PSA01, PS/PSA02, and PS/PSA03. |
BI_EXTR_CONTR |
Stores PeopleSoft Contract lines that are extracted for Invoice sample format PS/CA only. |
BI_EXTRCT_UTL |
Contains PeopleSoft Contract prepaid utilization rows. Used in Invoice sample formats PS/PSA01and PS/PSA02. |
BI_EXT_SHIP_TO |
Contains ship-to name and address of extract based on the ship-to customer ID and ship-to address sequence number that is defined on the bill header. It is currently used in Invoice sample formats PS/PSA01, PS/PSA02, PS/PSA03 and PS/CA. For Sales Orders having a header address override, that ship-to will be extracted from the order if the bill header contains the sales order information. |
BI_EXTRCT_GST |
Only for India transactions. |
BI_EXT_BILL_TO |
Contains Bill To name and address. Only for India transactions. |
BI_EXT_EXSGST |
Contains HSN code, reverse charge applicability and tax rate and tax amount for the GST tax components like CGST, SGST, IGST. Only for India transactions. |
PS_BI_EXTRCT_TXDTL |
Contains sales tax detail. |
PS_BI_EXT_EXSDTL |
Contains sales/excise tax detail for India transactions. |
PS_BI_EXTRCT_PAY |
Contains invoice payment information. |
PS_BI_EXT_SUM_GPHR |
Contains summarized invoice group header information. |
PS_BI_EXT_SUM_IVC |
Contains summarized bill line information. |
PS_BI_EXT_SUM_NT |
Contains summarized bill header note information. |
PS_BI_EXT_SUM_LNNT |
Contains summarized bill line note information. |
BI_EXT_1034 |
Contains 1034 Bill Header information. |
BI_EXT_BAE_1035 |
Contains BAE 1035 information. |
BI_EXT_RAE_1035 |
Contains RAE 1035 information. |
BI_EXT_FEE_1035 |
Contains FEE 1035 information. |
BI_EXT_GPLN_1035 |
Contains grouped line 1035 information. |
BI_EXT_LN_1035 |
Contains ungrouped line 1035 information. |
BI_EXT_NOTE_1035 |
Contains 1035 line note information. |
BI_EXT_NT_BAE |
Contains 1035 BAE line note information. |
BI_EXT_NT_RAE |
Contains 1035 RAE line note information. |
BI_EXT_NT_FEE |
Contains 1035 FEE line note information. |
BI_EXT_NT_GRP |
Contains 1035 grouped line note information. |
BI_EXT_NT_LN |
Contains 1035 line note information. |
The primary extract table, BI_EXTRCT, contains the following important fields used by invoices:
Term |
Definition |
---|---|
PRINT_SEQ_NBR |
Printing sequence number that is calculated by the Billing extract process based on Print Invoice Sort By information specified by the run control. The query should order by this field to take advantage of this run control feature. |
LANGUAGE_CD |
The language code is usually specified by the run control. When it is not specified in the run control, the system looks it up either from user preferences or the PeopleSoft general options table. SQR and BI Publisher invoices can be printed in any supported languages. If the PeopleSoft environment is configured to support multiple languages, the definitional data in the transaction, such as the description of a project, will be extracted from the related language tables in the desired language for all forms. However, there is a difference in handling predefined labels on SQR and BI Publisher forms. SQR uses the related language Strings table. The report definition does not include any language-specific text. Each portion of text uses a formula called @langlookup, resembling the following:
Each text field prints a different text string of an array, indexing it with the @langlookup formula. The BI Publisher report definitions contain language-specific text for the labels in the main template file. Each template file has associated XLIFF (XML Localization Interchange File Format) files which will contain the translated report labels. A separate XLIFF file can be created for each language. These XLIFF files are used when the report is run to produce the output of report labels in the appropriate language. Note: If BI Publisher is used as the invoice form and a batch of invoices contains multiple language codes, then one output report is generated for each language code. |
XEU_PARTICIPATING |
Indicates whether the billing currency is a euro-participating currency. If the currency is euro-participating, the invoice prints the euro invoice amount. Otherwise, it does not. |
DECIMAL_POSITIONS |
Indicates how many decimal places to print for the billing currency. Reports are set up to print any number of decimal places. The field format must be set up accordingly. The edit formula on the decimals uses DECIMAL_POSITIONS to define how many places to print. |
INVOICE_DT |
The invoice date that is printed on the invoice uses this field from the extract table. There is also an INVOICE_DT on the table BI_HDR, but depending on where the bill is in the invoice process, that field may not contain a value. BI_IVCEXT calculates the invoice date, if needed, and populates INVOICE_DT on the extract table. |
PYMNT_TERMS_ CD_DSC (Payment Terms Code Description) |
Use this field to print the description, and not the code that is stored on BI_HDR. |
DISC_AMT, DISC_DT |
The discount amount and discount date. |
DUE_DT |
Due date. |
ADDR_LN1 thru 8 |
These lines contain the customer name, customer contact (attention to), and address lines formatted appropriately for the country. The country-dependent formatting is done in BI_IVCEXT. If all address lines are used in an address, there are eight printed lines. If all address lines are not used, there are fewer than eight lines, and the ADDR_LN fields are filled out from top to bottom with blank lines at the bottom. |
REMIT_ADDR_LN1 thru 8 |
These lines contain the remit to description and address. They are handled the same as Customer address lines. |
INV_LABEL |
Invoice label is the text that is printed at the top of the invoice. It is a language-specific version of invoice, pro forma, temporary, credit invoice, and so on. |
CUSTOM_LABEL |
Contains printed text. For example, it may contain the label that is specified on the run control, or a language-specific version of original, duplicate, courtesy copy, original sent using electronic data interchange. |
CONFIG_DTL_FLAG |
Equals Y if the invoice form specifies the printing of order management configuration detail. This field is used in the example query BIPRNCONFGDTL, which is used in a subreport on the order management invoice example. |
CONFIG_CD_FLAG |
Equals Y if the invoice form specifies the printing of order management configuration code. This field is used in the example query BIPRNCONFGCD, which is used in a sub report of the order management invoice example. |
CR_CARD_FLG |
Determines whether a bill has credit card information. |
AMOUNT |
Stores a credit card amount. |
AMOUNT_XEU |
Stores a credit card amount in euros. |
NET_AMOUNT |
Contains a net amount. |
NET_AMOUNT_XEU |
Stores a net amount in euros. |
TEMPLATE_INVOICE |
Used with installment bills, and contains the installment template invoice number. |
BILLING_FREQUENCY |
Used to identify billing frequency for processing. |
PRINT_INST_DETAIL |
Controls printing of installment bill details. |
PRINT_INST_SUMMARY |
Controls printing of the installment bill summary. |
PRINT_VAT_ANAL_FLG |
Controls printing of VAT analysis |
PRINT_TAX_FLG |
Controls printing of sales tax |
PRINT_UTL_PPD_FLG |
Controls printing of contract utilization prepaid information. |
PROJECT_ID |
Stores the project ID from the bill header. |
PROJ_DESCR |
Stores project description that is derived from the Project table corresponding to the project ID on the bill header. |
CONTRACT_NUM |
Stores the contract number from the bill header. |
PO_REF |
Stores the purchase order reference number from the bill header. |