Creating Online POAs (Suppliers)

Page Name	Definition Name	Usage
Acknowledge Purchase Orders - Select Supplier Page	WV_SS_VND_LIST	Suppliers select a supplier to navigate to its POA pages. Available only if more than one supplier is associated with the user.
Acknowledge Purchase Orders - Search/Filter Acknowledgements Page	PO_SS_POA_SEARCH	Search for dispatched purchase orders awaiting acknowledgement, or existing supplier-entered or EDX-submitted POAs. Also, view past POAs.
Acknowledge Purchase Orders - Acknowledgement Summary Page	PO_SS_POA_SUMMARY	Create new POAs, maintain existing POAs, or view accepted POAs. EDX POAs are shown in the results as information, but can not be changed online. (They can be seen in history as well.)
Acknowledge Purchase Orders - Acknowledgement Details Page	PO_SS_POA	View POA line details.
PO Changes - Details Page	PO_SSPOLNCHG_SP	Review the purchase order line changes for a selected purchase order line. Acknowledge Purchase Orders - Acknowledgement Details Page
Ship to Comments Page	PO_SS_SHIPCOMM_SP	Review Ship To comments or attachments for a selected purchase order schedule. This button only appears if there are Ship To comments. Acknowledge Purchase Orders - Acknowledgement Details Page
Acknowledge Purchase Orders - Acknowledgement Summary - History Page	PO_SS_POA_SUMMARY	View the history of a POA. Acknowledge Purchase Orders - Acknowledgement Summary Page

Use the Acknowledge Purchase Orders - Search/Filter Acknowledgements page (PO_SS_POA_SEARCH) to search for dispatched purchase orders awaiting acknowledgement, or existing supplier-entered or EDX-submitted POAs.

Also, view past POAs.

Navigation:

Manage Orders > Acknowledge Purchase Orders. Optionally select a supplier on the Acknowledge Purchase Orders - Select Supplier page.
Click the Show All Acknowledgements link on the Recently Dispatched POs pagelet.

This page essentially duplicates the Manage PO Acknowledgements page (as documented later), with these exceptions.

See Manage PO Acknowledgements Page.

The supplier selects the criteria with which to filter the search. In particular:

Field or Control	Description
From Date and To Date	Select the purchase order dispatch date range.
Current Acknowledgements	Select a status of the POAs you want to search on. Values are New/Supplier Review and Supplier Respond/Buyer Accepted. See POA Status.
View History	Select this option to display the supplier responded history for past POAs. Click a linked purchase order number value in history mode to view the history of a POA on the Acknowledge Purchase Orders - Acknowledgement Summary - History page (PO_SS_POA_SUMMARY).
Orders Per Page	Select the number of lines that you want to display on this page. The default value for the field is set using PeopleSoft eSupplier Connection installation options. You can change the value to 12,25, 50, 100, or All. The First and Last buttons enable you to scroll through purchase order acknowledgements and view scrolling and total values.
PO Status	Displays the change order revision if the line is a change order; otherwise, it indicates that the purchase order is being dispatched for the first time.
Source of Acknowledgement	Displays the source of the acknowledgment. Values are Online or EDX. POAs created using PeopleSoft eSupplier Connection POAs are always created as source of Online. (On the buyer side, within PeopleSoft Purchasing, online and EDX POAs are consolidated for review and approval on this page by the buyer.) If you are viewing current acknowledgements, depending on the Source of the POA, clicking the purchase order number takes the supplier to the Acknowledge Purchase Orders - Acknowledgement Summary page for online collaborative POAs. POAs with a source of EDX can not be changed by the supplier, they are shown for informational purposes. (However, on the buyer sided POAs with a source of EDX will take the buyer to the Review POA page for EDX which is not collaborative. If you are viewing history, clicking the purchase order number takes the supplier to the Acknowledge Purchase Order - Acknowledgement Summary - History page. Using the history page you can view the POA history. See Using Purchase Order Acknowledgements. See Manage PO Acknowledgements - Header Page.

Use the Acknowledge Purchase Orders - Acknowledgement Summary page (PO_SS_POA_SUMMARY) to create new POAs, maintain existing POAs, or view accepted POAs.

Navigation:

Click a linked purchase order number value on the Acknowledge Purchase Orders - Search/Filter Acknowledgements page.
Click a linked Acknowledge Status value on the Recently Dispatched POs pagelet.

Acknowledge Purchase Orders - Acknowledgement Summary page

The fields on this page essentially duplicate those on the Managing PO Acknowledgements - Acknowledgement Summary page, although the suppliers always access this page in create mode, while buyers can create, review, and approve POAs.

See Manage PO Acknowledgements - Header Page.

The system displays purchase order or POA history details in view-only fields. The supplier can accept or reject the entire purchase order or the selected line item, or enter changes in the editable fields. In particular:

Field or Control	Description
Line	Click the linked line number to review and modify the details of the line such as quantity or date.
Reset to PO Values	Click this button to restore all POA values to the values specified on the current purchase order, forgoing any changes made on the POA.
PO Header Detail	Click the arrow to expand this section. This section displays the purchase order header details.
Standard BU Comments	Click this arrow to expand this section. This section displays any comments that are associated to the PeopleSoft Purchasing business unit. If there are no business unit level comments, the system doesn't display this section.
PO Header Comments	Click this arrow to expand this section. This section displays any purchase order header comments or attachments associated with the selected purchase order. If there are no header comments or attachments, the system doesn't display this section. If there are multiple rows of header comments/attachments, you can scroll through them or click View All to display all of them.
PO Qty (purchase order quantity)	Displays the sum of all schedule quantities for this line on the purchase order that is being requested.
Acknowledge Quantity	Displays the sum of all schedule acknowledge quantities being replied. The purchase order quantity appears as the default when you first view the purchase order acknowledgement.
Change Order	Click this link for each line that has a change order to access more detail about the change. This shows the details of what changes were made from the last time this purchase order was dispatched. (For example, if this purchase order is on change order 3, it shows the changes made from change order 2 to change order 3.) This link will only appear when viewing a purchase order revision.
Comments	Click this arrow to expand this section. The supplier can enter comments for the buyer, and in subsequent sessions, view any buyer responses.
Save	Click this button to save any changes and have the system set the acknowledgement status to Supplier Review. This will indicate to the system that this POA is in process and still under review.
Save & Send Acknowledgement	Click this button to save any changes and: Change the POA mode for the supplier from editable to view-only. Set the acknowledgement status to Buyer Accepted if there is no change or the changes that are made do not exceed the tolerances specified for the supplier. Sets the acknowledgement status to Supplier Responded if there are changes the buyer needs to approve. If workflow is enabled, this also sends notification to the buyer for the POA with changes needing review. Updates the Purchasing EC tables (PO_POA_HDR_HIST, PO_POA_LN_HIST, PO_POA_SHIPHIST) to capture supplier response history and pertinent purchase order values at the time the response is made.
Send Email	Click this link to access the Acknowledge Purchase Orders - Email Message page. Using this page the supplier can send an ad hoc email containing URLs to access the POA directly.

Use the Acknowledge Purchase Orders - Acknowledgement Details page (PO_SS_POA) to view POA line details.

Navigation:

Click a line number link on the Acknowledge Purchase Orders - Acknowledgement Summary page.

Acknowledge Purchase Orders - Acknowledgement Details page

Field or Control	Description
Change Order	Click the Change Order link to access more detail about changes to schedules. This shows the details of what changes were made from the last time this purchase order was dispatched. For example, if this purchase order is on change order 3, it shows the changes made from change order 2 to change order 3.
Change Order check box	The system displays the check box if there is a change order for this schedule. To view these changes, you must click the Change Order link. This is a visual indicator to help identify which schedules were modified from the last dispatch.
Acknowledge Due Date and Acknowledge Quantity	The system provides these fields as a default to the Purchase Order. Suppliers can modify Due Date, Quantity, and other values for the line/schedule to indicate a change.
	Click the Split Line icon to split the schedule if the scheduled quantity is to be back-ordered between two or more dates. After clicking the split line button, adjust the quantities between the original and new line and enter a new acknowledge due date for the new schedules quantity.
Comments	Click this button for each schedule that includes Ship To comments or attachments to view the comments on the Ship to Comments page (PO_SS_SHIPCOMM_SP). The comments and attachments are specific to each ship to location, so if all lines and schedules have the same ship to address, all the ship to comments and attachments will be the same. This button only appears if there are Ship To comments.

Creating Online POAs (Suppliers)

Pages Used to Create Online POAs

Acknowledge Purchase Orders - Search/Filter Acknowledgements Page

Acknowledge Purchase Orders - Acknowledgement Summary Page

Acknowledge Purchase Orders - Acknowledgement Details Page