Maintaining Users

To set up supplier users, use the Define Supplier User (UM_DISTR_INTVND) component.

Once your supplier application administrators define them, your suppliers' administrators can perform their own user maintenance.

Page Name

Definition Name

Usage

Maintain Supplier Information - Setup User Page

UM_DISTR_VNDR_INT

Internal users with the Supplier Application Administrator role can create external administrators, give other internal users access to supplier IDs, and create or update suppliers' users.

Security - Setup User Page

UM_DISTR_VNDR_EXT

External supplier administrators can create and maintain their own supplier users and give them access to supplier data.

Maintain Supplier Information - Setup User Page

Add Supplier Page

EXT_VND_SELECT

Suppliers can add new suppliers to be assigned to suppliers' users.

Maintain Supplier Information - Setup User Page

Define Supplier User Page

VENDOR_USER

Associate users with suppliers.

Use the Define Supplier User page (VENDOR_USER) to associate users with suppliers.

Navigation:

Internal Users: Suppliers > Supplier Information > Add/Update > Define Supplier User

This example illustrates the fields and controls on the Define Supplier User page. You can find definitions for the fields and controls later on this page.

 Define Supplier User page

To set up supplier users:

  1. Enter logon information, completing these fields in particular:

    Field or Control

    Description

    Account Locked Out?

    Select to disable this user's access to the PeopleSoft system.

    Access Profile Symbolic ID

    Each user ID has an encrypted access profile. Select a symbolic ID to use as a search key or intermediary between the user ID and the access ID.

    See the product documentation for PeopleTools: Security Administration.

    Language Code

    Select a base language for the user.

    Rate Type

    PeopleSoft MarketPay uses this field.

  2. Assign roles to the user.

    Note: To set up security for external users, you must assign the PeopleSoft Supplier Application Administrator role to internal users. See Establishing Self-Service Security for Suppliers.

    See Establishing Self-Service Security for Suppliers.

  3. Associate (existing) supplier IDs to the user. If suppliers have registered online, then supplier IDs are automatically associated to the user ID.

    Each user ID can be associated with one or multiple supplier codes. This enables the user to view and, with the proper permissions, maintain data for the associated suppliers. When the user logs in to PeopleSoft eSupplier Connection, the system determines to which supplier the user is associated. If the user is associated with multiple suppliers, the Select Supplier page lists the suppliers.

  4. Associate bidder IDs to the user. Only the active bidder IDs are displayed for selection. Inactive or Unapproved bidders are not displayed.

    To view the Bidder Access details, you need to select the Allow Supplier User to Access Multiple Suppliers and Bidders check box on the strategic sourcing installation.

    Note: When you convert a bidder to a supplier or post award for events, the bidder ID is set to Inactive. This generates a new supplier ID. In such cases, the bidder is automatically removed from the Bidder Access grid. The corresponding supplier ID will be added to the Supplier Access table.

Use the Maintain Supplier Information - Setup User page for external users to associate user IDs with supplier codes.

Navigation:

External users: Maintain Supplier Information > Manage User Profiles

The values on this page duplicate the fields on the Define Supplier User page, but they apply to external users only and are designed for the casual self-service user.