Understanding Supplier ASNs

In most PeopleSoft documentation, ASN refers to internal PeopleSoft system users sending notification of shipment to an external party, and advance shipping receipt (ASR) refers to internal PeopleSoft users receiving or entering information that is derived from an external source.

In PeopleSoft eSupplier Connection, ASN refers to the shipment notification that helps your internal users in the receiving process, and that the supplier enters directly into the PeopleSoft system. Suppliers can use the Recent ASNs (recent advanced shipment notifications) pagelet to enables suppliers to navigate to shipment and receipt line information as well as create ASNs from your extranet homepage.

Supplier ASNs Are Created Against Your Purchase Orders

Suppliers view the lines and schedules for one or more purchase orders (POs), select specific records, and create ASNs that communicates shipment number, bill of lading, Pro number, Invoice number, carrier ID, expected arrival date, and carrier information. For evaluated receipt settlement related invoices (ERS) the Invoice information entered by the supplier is required and utilized for payment processing. Online ASNs also include line information such as item, revision, lot, serial, quantity shipped, and related supplier (sales) order numbers.

When suppliers perform searches for available PO schedules, the system returns all dispatched PO lines with an Active status that are not included in:

  • Direct (drop) shipment POs.

  • Flow-based kanban POs.

Once Supplier ASNs Are Submitted

When suppliers submits their ASNs, they are treated internally (and referred to in the PeopleSoft Purchasing documentation) as ASRs. Upon submission, the system:

  • Assigns an enterprise integration point (EIP) control ID.

  • Populates the EC staging tables:

    • RECV_ASHD_EC (ASN header table).

    • RECV_AOHD_EC (ASN Inventory header table).

    • RECV_AOLN_EC (ASN Inventory order line table).

    • RECV_AOLS_EC (ASN Inventory order lot serial table).

  • Treats the advance shipment information, during Receive Load processing, as if it were an ASR that the system received electronically by EDX using the ASR EIP.

Note: Your suppliers cannot change or cancel ASNs once they submit the ASNs. However, your employees can maintain them using the ASR Review component in PeopleSoft Purchasing. Your employees can also use the ASN History component to search for supplier ASNs using a variety of search criteria.