Creating Reversing Entries to Correct Data Entry Errors
Use the Record Completions/Scrap component to create reversing entries to correct data entry errors made when recording end item completions or scrap.
Enter a negative number to reverse the completion or scrap entry. For example, suppose that an entry was made to record a completion of 8 end items at operation 20, but only 6 end items were actually completed. You can enter a -2 in the Completed Qty (completed quantity) field to reverse the original entry of 8. This brings the completed quantity balance for that operation to 6.
This reversing entry:
Rebalances the completions or scrap count.
In the case of a production schedule, rolls back the reversing entry through all prior operations.
In the case of a production ID, rolls back the reversing entry through the specified prior operation, or back to the previous count point.
Automatically returns any components that were consumed at the current operation to the appropriate WIP location.
Creates a reversing entry for earned labor, machine, and overhead costs.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
Production Selection Page |
SF_COMPL_SELECTION |
Select a production ID or production schedule to create reversing entries. |
|
Record Completions/Scrap Page |
SF_COMPL_ID |
Enter reversing entries for selected production. |
|
Production Scrap Details Page |
SF_COMPL_SCRAP |
Enter any reversing entries to scrapped quantities, if applicable. |
|
Apply Defaults Page |
SF_COMPL_DEFAULTS |
Select the putaway locations for the reversing entries. |
|
Lot/Serial Number Selection Page |
SF_ED_CMP_SBP_GRD |
(Optional) Select the serial numbers of the serial-controlled components to be returned. |
|
Lot/Serial Number Selection scroll area Page |
SF_ED_CMP_SBP_GRD |
(Optional) Identify the lots from which you want to return lot-controlled components. |
Field or Control |
Description |
|---|---|
Negative Completions |
Select this option to create reversing entries to correct data entry errors. |
Unit and Production ID |
Select values to reverse entries for a production ID. |
Unit, Production Area, and Item |
Select values to reverse entries for a production schedule. |
BOM/Rtg Effdt |
Enter an effective date to determine the particular BOM and routing combination for which you want to complete. |
Peg Schedule |
Click this link if you want to select a specific production schedule. |
Search |
Click this button to retrieve the selected production information. |
Note: If you attempt to perform negative completions and you haven't recorded any positive completions, the system displays an error message. If you click Yes to continue, you are able to record positive completions. If you click No, the system returns you to the Production Selection process page.
If you attempt to perform negative completions and you cannot find the quantity in the location you expected, you may not have run the Completions Update process and the putaway process.
Use the Record Completions/Scrap page (SF_COMPL_ID) to enter reversing entries for selected production.
Navigation:
This example illustrates the fields and controls on the Record Completions/Scrap page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Completed Qty (completed quantity) |
Enter a negative return quantity in this field. Note: If you enter a negative quantity in the Completed Qty (completed quantity) field, and you didn't select the negative completion on the Record Completions/Scrap - Production Selection page, you receive a message asking if you're doing a negative transaction. If Yes, then the transaction automatically selects the Negative Completions option for you, and you do not have to return to the Production Selection page and select the Negative Completions check box. |
Enter Scrap Data |
Click this link to correct the scrapped component quantities. |
Quality |
Click the Quality link to initiate a data entry session and to transfer to either the Data Entry - Subgroup Method page or the Data Entry - Sample Method page in PeopleSoft Quality, depending on the data entry method that you specified when creating the quality control plan. Note: The Quality link is available for each end item in the Output Details scroll area. You can transfer completions data to PeopleSoft Quality for each end item. |
Update Prior Operations and Back Thru Operation |
You can enter values for these fields if you're creating a reversing entry for production IDs. |
Lot ID |
Select a value if you're creating a reversing entry for lot-controlled end items. |
Area |
Specify the storage area and inventory locations from which you want to pull the completed end items. |
Return Qty (return quantity) |
Enter a negative number in this field. |
Serial IDs |
Click this link if you're correcting data entry errors for serial-controlled components. Select each serialized item that you want to move back into production by selecting one or more serial IDs. |
Note: Reversing entries are processed when you save the Record Completions/Scrap page.
Creating a Reversing Entry for the First Operation, an Intermediate Operation, a Count Point, or for Scrap at Any Operation
If you're creating a reversing entry for the first operation, an intermediate operation, count point, or for scrap at any operation, the system reverses the earned production costs or the scrap costs for those end items at that operation and moves them back to the specified prior operation or count point. In addition, the system returns all consumed components to the WIP location.
Example: Negative Completions When Using Count Points
Count point operations: 30, 50
Production start quantity: 10
Step 1
Production start quantity completed: 10
Completing at operation sequence: 30
Back through operation sequence: 10
In this example, you're completing operations and scrap for a quantity of 10 at operation sequence 30, which is a production ID count point. You selected the Update Prior Operations check box on the Record Completions/Scrap page, and indicated that you wanted to update previous operations back to operation sequence 10. The system calculates the production completed at operation sequences 10, 20, and 30:
|
Operation Sequence |
Quantity Issued |
Quantity Completed Through |
Quantity Scrapped |
|---|---|---|---|
|
10 |
10 |
10 |
0 |
|
20 |
10 |
10 |
0 |
|
30 (count point) |
10 |
10 |
0 |
|
40 |
10 |
0 |
0 |
|
50 (count point) |
0 |
0 |
0 |
Step 2
Production start quantity issued or returned: -5
Reversing end item completions at operation sequence: 3
Update previous back through operation sequence: 10
In this example, you're returning a quantity of 5 at operation sequence 30, which is a count point. You selected the Update Prior Operations check box on the Record Completions/Scrap page, and indicated that you wanted to update previous operations back to operation sequence 10. The system recalculates and reverses the quantity issued to the operation at operation sequence 40:
|
Operation Sequence |
Quantity Issued |
Quantity Completed Through |
Quantity Scrapped |
|---|---|---|---|
|
10 |
5 |
5 |
0 |
|
20 |
5 |
5 |
0 |
|
30 (count point) |
5 |
5 |
0 |
|
40 |
5 |
0 |
0 |
|
50 (count point) |
0 |
0 |
0 |
Example: Negative Completions When Not Using Count Points
Production start quantity: 10
Step 1
Production start quantity completed: 10
Completing at operation sequence: 30
Back through operation sequence: 10
In this example, you're completing operations and scrap for a quantity of 10 at operation sequence 30. You selected the Update Prior Operations check box on the Record Completions/Scrap page, and indicated that you wanted to update previous operations back to operation sequence 10. The system recalculates and reverses the production completed at operation sequences 10, 20, and 30:
|
Operation Sequence |
Quantity Issued |
Quantity Completed Through |
Quantity Scrapped |
|---|---|---|---|
|
10 |
10 |
10 |
0 |
|
20 |
10 |
10 |
0 |
|
30 |
10 |
10 |
0 |
|
40 |
10 |
0 |
0 |
|
50 |
0 |
0 |
0 |
Creating a Reversing Entry at the Last Operation for Completed End Items
If you're creating a reversing entry for the last operation, the system reverses the earned production costs for those end items at the last operation.
To create a reversing entry for the last operation, you must specify the storage area or production area from which you're removing the previously completed end items. You also must complete these:
For completed end items, select the inventory or WIP location from which you want to remove the items.
Select which serial- or lot-controlled items need to be moved back into production, if the completed end items are serial-controlled or assigned to a lot.