Common Elements Used In Services Procurement
Field or Control |
Description |
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Approver |
An individual who views and approves requisitions, work orders, timesheets, progress logs, expenses, or invoices. This individual is usually the requester's manager. |
Business Unit |
Identification code that represents a high-level organization of business information. Use a business unit to define regional or departmental units within a larger organization. |
Deliverables-Based Service |
Deliverables-based requisitions and work orders that reflect requirements generally performed by an entire work force, such as an entire project, not just the hours worked by a single service provider. |
Department |
Department that generates the service requisition and work order. |
Description |
Can be brief text up to 10, 15, or 30 characters, or long text up to 254 characters. |
Effective Date |
Date on which a table row becomes effective; the date that an action begins. This date also determines when you can view and change information. Pages and batch processes that use the information use the current row. |
Invoice Date |
Date the invoice was created. |
Invoice Manager |
Individual who has the authority to generate and manage invoices. |
Invoice Number |
Number assigned to invoice upon creation. |
Line Number |
Eligible lines associated with the requisition ID. |
Multi-Resource Based Service |
Multi-resource requisitions and work orders combine the features of both deliverable- and resource-based services. This provides a high-level service that controls certain elements, such as the overall not to exceed amount, as well as separate but related individual child services for each of the specific services performed to accomplish the overall task. |
Project |
Project ID associated with the requisition line or work order. |
Rate Sheet |
Rate template that is defined and associated with a requisition line service and location code. |
Requester |
An individual within the enterprise who can create and manage service projects, activities, requisitions and work orders, view sourcing and bid and response information. This individual can also approve timesheets, progress logs, and expenses. |
Requisition |
Document used to request services for qualified service providers. |
Resource-Based Service |
Resource requisitions and work orders enable you to request the services of an individual service provider. |
Run Control ID |
An identifier that, when paired with the user ID, uniquely identifies the process you are running. In addition, it enables important parameters to be available for a process when it runs. This ensures that when a process runs in the background, it does not have to prompt you for any additional values. All parameters are stored within the system and associated with run control IDs and user IDs. |
Scope of Work |
Description of the work to be performed by the service provider. |
Service |
Identifies the job to be performed by the service provider who fills the position. |
Service Coordinator |
Individual working with both the requester and the supplier to fill the requisition request. |
Service Provider |
Candidate submitted to fill the work order. |
Service Provider Contact |
Individual submitting the qualified bid. |
Service Provider Identifier |
User-defined attributes that uniquely identify an individual service provider, such as passport number, driver's license number, or social security number. |
Service Provider Roster |
List of active and inactive service providers associated with a service provider contact. |
SetID |
Identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define the company's structure and processing options. |
Sourcing |
Process used to send requisitions to suppliers in an effort to fill a requirement. |
Status |
Indicates whether a row in a table is Active or Inactive. You cannot display inactive rows on transaction pages or use them for running batch processes. The Inactivate value also enables you to maintain an audit trail of data you no longer use. |
Supplier Network |
Collection of one or more suppliers associated with a business unit that is involved in the services procurement process. |
Services Template |
Defines the time and progress reporting defaults for the structure and attributes to be used when entering time, expenses, and progress for the business unit. |
User ID |
System identifier for the individual who generates a transaction. |
Visibility |
Determines whether an activity is considered public or private. Private activities are not visible when non-involved parties view timesheet information. |
Work Order |
Specifies the basic terms and conditions of a project. This is also known as the Statement of Work. |
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Navigates to the selected record in edit mode. |