Managing Manager Absences Through Time and Labor Self Service

Managers are able to enter absences and view absence entitlement balances for their employees using self service pages in Absence Management. Absence management manager self service pages are discussed in detail in this documentation.

If you are integrating with Time and Labor managers can enter absence requests for their employees through the Timesheet page. Also, on this page you can view absence entitlement balances to ensure the employee has enough entitlement balance prior to entering the absence.

The following steps, completed during implementation, enable managers to access the Timesheet page to enter absences or view entitlement balances:

  1. Ensure that Absence Management and Time and Labor are selected on the Installation Table.

    See Setting Up Implementation Defaults.

  2. On the Absences page of the Country Take component ensure you have allowed entry in Time and Labor for the absence take elements you want to enter on the Timesheet page.

    See Understanding Self Service Setup Tasks.

The following steps discuss how a manager enters absences and views entitlement balances on the Timesheet page:

  1. Access the Timesheet page by navigating to Manager Self Service > Time Management > Report Time > Timesheet .

  2. Click Get Employees to get a list of all the employees for the manager.

  3. Click the employee name that the manager wants to enter absences. This will open the Timesheet page for the employee chosen.

  4. Click the Absence Event - click to view link to add, edit, forecast or submit an absence request. For example to add a request:

    1. Click Add Absence Event.

    2. Enter the Start Date and End Date for the absence.

    3. Select the Absence Name from the available options. Valid values are Sick and Vacations.

    4. If during implementation you have selected to display a reason on the Absences page of the Country Take component, enter the reason for the absence.

    5. Click the Details link to access the GP_ABS_SS_REQUEST page to enter absence details. Once all details are entered click OK to return to the Timesheet page.

      Note: If an absence requires more information than the fields available in the Timesheet Absence grid (Start Date, End Date, Absence Name and Reason) then the system will automatically open the Absence Event Details page.

      See Request Absence Page.

  5. Click the Balances - click to view link to view absence entitlement balances.

    Note: The balances reflect the balances as of the last absence run.