Payee Security
This topic discusses payee security by HR and group.
Payee payroll data is sensitive information because it often contains pay-related information. Absence Management provides payee-level security that restricts the payees that a user can view.
Absence Management delivers the standard HR security. Payee-level security affects all Absence Management reports as well as every component, search record or view, and prompt record and view that contains the EMPLID field. All components that are entered with an employee ID contain payee-level security.
A security tree is used to limit the payees that a user can view or report on.
The following tables indicate payee-level security by menus and components.
Global Payroll & Absence Mgmt, Payee Data, Create Overrides, Supporting Elements
|
Security on the Search Page |
Security Governing Element Selection From Within the Component |
|---|---|
|
Payee-level security applies. |
Element Usage (based on Country of Payee which is based on Pay Entity associated with Pay Group) To determine Payee Country, the system first retrieves the Pay Group for the Payee from the JOB record. Then the system retrieves the Pay Entity that is associated with this Pay Group and looks at the Country. If a JOB row cannot be found, the country associated with the user that has logged in is used. This is the country in the User Rules Profile data for that user. Used By = All Countries Or Used By = Specific Country, and Country matches Payee Country. Payee Override also needs to be selected on the Element Name page. |
Absence Management utilizes HR Direct Reports security to grant managers access in order to request absence, view absence history, and view absence balances on behalf or direct reports. Time and Labor utilizes group security to grant managers and administrators access in order to report, approve, process and view time entries for a defined group of employees. If you are using Absence Management and Time and Labor self service applications, it is important to maintain consistency between setup of HR Direct Reports and Time and Labor's Group Security. This will provide consistency for managers when accessing the self service components in each application.
See the product documentation for PeopleTools: Security Administration.