Understanding Absence Entry

When a payee is absent from work at a normally scheduled work time, you record the absence take, the begin and end dates, and other details that you want to track, which is termed as Absence Entry.

Enter, Maintain and Approve Absence

Important! It is recommended that administrators use Create and Maintain Absence Requests Page as their primary location for updating and approving absences.

If the administrator is taking action on an event which is initiated in Employee or Manager Self Service, use Create and Maintain Absence Requests page to maintain the integrity of Approval Workflow.

Using Absence Event Entry Page, the Payroll administrators can create, maintain, and approve events for single payees.

Payees and managers can use self service pages to enter requests for absences; managers can also approve requests through the self service pages.

If you are using PeopleSoft Time and Labor with your Absence Management, you can access the Absence Management Self-Service pages through the Time and Labors' Timesheet page.

Absence Event Entry Steps for the Create and Maintain Absence Request Page

  1. Access the Create and Maintain Absence Request page.

  2. Select the employee ID of the payee for whom you want to enter an absence event.

  3. Enter the begin and end dates of the absence event.

  4. Select the absence name and reason.

  5. If applicable, enter the partial hours that the payee was absent and the original begin date of the absence.

  6. If applicable, enter any user field or override information for the absence event.

  7. Repeat steps 2 through 6 for any additional payees.

  8. If the Forecasting process is required for the takes that you entered, select the applicable entries and click the Forecast button.

Absence Event Entry Steps for the Absence Event Entry Page

Following are the steps for entering an absence event:

  1. Access the Absence Event Entry page for the payee.

  2. Select the absence take element and enter the begin and end dates of the absence.

  3. If applicable, enter the partial hours that the payee was absent and the original begin date of the absence.

  4. Click the Details link to access the Absence Event Input Detail page, where you can enter other details that are related to the absence, if applicable.

  5. If the Forecasting process is required for the take that you entered, return to the Absence Event Entry page and follow the procedures for forecasting entitlement during absence entry. You receive a warning message if you try to save absence entries for the take without first running the Forecasting process.

See Forecasting Absence Entitlement Balance During Absence Entry.