Using Leave Donation Self Service Requests

Request to Donate Leave Page

GP_ABS_LVDN_SSDON

Donate leave time to an eligible employee or to a leave bank.

Request to Receive Donated Leave Page

GP_ABS_LVDN_SSRECV

Request donated leave from a leave program for yourself or on behalf of another employee

Request to Return Unused Leave Page

GP_ABS_LVDN_SSRETN

Return unused donated leave to the donors or a leave bank.

Request to Terminate Participation Page

GP_ABS_LVDN_SSTERM

Used to terminate recurring participation or enrollment in a leave transfer program

Leave Transfer Requests History Page

GP_ABS_LVDN_EEHIST

Enables employees to view the history and status of their leave donation requests and edit any saved requests.

Description

Enter the name of an active leave transfer program.

Category

Displays how hours contributed to the selected leave transfer program are allocated. Leave time is donated either to an individual or a leave bank.

Type

Shows whether the selected leave transfer program is ongoing or has been created for a specific event. Valid values are Voluntary or Emergency.

Contribution Type

Shows whether contributors can make a single contribution or recurring contributions to the selected leave transfer program.

Unit Type

Displays the time units for the selected leave transfer program, either hours or days. The names of other fields on this page may change to reflect the displayed Unit Type.

Frequency

Displays how often employees can contribute to the selected leave transfer program.

Ceiling Limit

Displays the maximum contribution a single employee can make to the selected leave transfer program.

Minimum

Displays the minimum number of hours an employee can contribute to the selected leave transfer program for each recurring contribution.

Maximum

Displays the maximum number of hours an employee can contribute to the selected leave transfer program for each recurring contribution.

From Entitlement

Select the entitlement plan to receive your donated time. You can only select entitlements that have been defined at the program definition level. For example, select from vacation time or available sick time any hours or days you want to donate to the selected leave transfer program.

Balance

Click to access the current Balance Inquiry page to view your accrual balances, including the leave transfer entitlement balances for defined donated, received, and returned entitlements.

Days to Donate

Enter the amount of time you want to donate to the selected leave transfer program. The name of this field changes toHours to Donate when the Unit Type is set to Hours.

Recipient Type

Select the of individual that is receiving donated leave time. This field is not available when the Category is set to Bank. Valid values are: Employee and Other. Selecting Employee enables you to enter a value in the Name field.

Name

Enter the name of the individual leave transfer recipient.

Details

Click to enter information regarding donations between agencies on the Details page.

Agreement and Compliance

Select the check box in this region to agree to the terms of the leave transfer program. You cannot submit the request to donate leave time until the check box in this region is selected. You do not need to select the check box in this region when you click the Save for Later button.

Recipient

Select Other Employee if you are requesting leave time for another employee. You must enter the name of the employee in the Recipient Name field. Select Self if you are requesting leave time for yourself. The Recipient Name field is not available when you request leave time for yourself.

Start Date and End Date

Enter the start and end dates for the requested leave time.

Days Requested

Enter the amount of donated leave time requested for the specified employee. The name of this field changes to Hours Requested when the Unit Type is set to Hours.

View Balances

Click to access the current Balance Inquiry page in order to view the specified employee's accrual balances, including the leave transfer entitlement balances for defined donated, received, and returned entitlements.

This is a Recurring Occurrence

Select to indicate an ongoing condition. This field is informational only.

Reason

Select the reason for this leave request. The available choices are defined on the Leave Transfer Configuration page.

Agreement and Compliance

Select the check box in this region to agree to the terms of the leave transfer program. You cannot submit the request to receive donated leave time until the check box in this region is selected. You do not need to select the check box in this region when you click the Save for Later button.

Unused Days to Return

Displays the amount of unused leave time that the system is to return. The system returns the lesser of the target balance accumulator (RECIEVE_BAL) or the current leave balance of the originating entitlement.

When the request has been processed, the name of this field is Unused Days Returned.The name of this field changes to Unused Hours to Return or Unused Hours Returnedwhen the Unit Type is set to Hours.

Termination Date

Displays the current date. This date indicates the effective date to end participation in the leave transfer program. The recurring donation stops during the next available open calendar run.

Agreement and Compliance

Select the check box in this region to agree to the terms of the leave transfer program. You cannot terminate you participation in the leave transfer program until the check box in this region is selected. You do not need to select the check box in this region when you click the Save for Later button.

Begin Date and End Date

Enter the date range to manage and click the Refresh button to limit the list of dates displayed in the Request History region. Retrieve a complete history by leaving the Begin Date and End Date fields empty and clicking the Refresh button

Submit Date

Displays the date that leave time was received from or donated to a leave transfer program.

Request Type

Displays the type of request. Donate indicates that you requested a donation to the leave transfer program specified in the Leave Program Name field. Receive indicates that the system received a request to receive donated leave time. Click on each value in the Request Type column to display the details of the request.

Workflow Status

Displays the status of the request. Values are:

• Saved

• Submitted

• Approved

• Denied

• Cancelled

• Push Back

  Indicating that the request needs rework.

• Error

  Indicating that the request has an error and the user should contact the leave program administrator.

• Fnl Apprvl (final approval)

  Indicating that the request is awaiting final approval.

• Apprvl Prc (Approval Process)

  Indicating that the request is in the approval process.

• Admin Proc (administrator processing)

  Indicating that the administrator is processing the request.

The values in the Workflow Status field are derived from the Absence Management table values, rather than from the Approval Workflow Engine (AWE) status values.

Process Status

Displays the process status of the request. Values are Processed or Unprocessed.