Calculating the Workforce

This section provides an overview of the workforce calculation, lists prerequisites, and discusses how to calculate the workforce.

Page Name

Definition Name

Usage

Employees/Grade and Dept (employees/grade and department) Page

RUNCTL_FPA2000

Launch the Employees/Grade and Dept process (FPA2000). The process calculates the civil service position, budget workforce, and FTEs. The end of the month headcount is calculated by grade, corps, category, department, and gender.

Headcount Results 1 Page

FPAHEADCNT01_PNL

View FTEs by grade and gender for a given year and department.

Headcount Results 2 Page

FPAHEADCNT02_PNL

View headcount data by grade and gender for a given year and department.

Headcount Results 3 Page

FPAHEADCNT03_PNL

View headcount data by corps for a given year and department.

BHAS Inquire 1 Page

FPACAHDCNT01_PNL

View Budgeted Headcount AD, headcount by CAEC, year, and department.

BHAS Inquire 2 Page

FPACAHDCNT02_PNL

View Budgeted Headcount AD, headcount by grade group data, year, and department.

Calculate FTE Page

RUNCTL_FPA2001

Launch Calculate FTE process (FPA2001). The system calculates physical workforce, WFTEs, paid FTEs, PFTEs, and indexical mass.

You can calculate your workforce on a monthly basis.

There are two main processes to calculate your workforce. The first process, the Headcount/Grade and Dept SQR process (FPA2000), displays its results on inquiry pages. The second process, the Calculate FTE SQR process (FPA2001), can be used by external analysis tools.

Both processes apply the following rules:

  • The headcount is determined for each month in the calendar year captured at the beginning of the process.

  • Statutory headcount, budget headcount, WFTE (working FTE), and PFTE (paid FTE) are calculated at the same time, depending on the civil service position setup.

  • An employee's civil service position at the end of the month determines its place in the calculation.

  • Paid FTE values consider the employee proration ratios, which are determined by civil service positions and work time percentages.

  • Employees at retirement age are not considered for headcount.

  • If an employee's last civil service position is an interrupted position, the headcount calculations consider the position's expected end date.

You must launch the Merge process before calculating the workforce.