Global Payroll for Switzerland Overview

Switzerland payroll is Swissdec certified. This guarantees that this payroll covers all the features described in detail in the Swissdec payroll guidelines (http://www.swissdec.ch/home.htm). Switzerland payroll provides further features on top of the Swissdec certified ones. The key Global Payroll for Switzerland features include:

  • Tax Statement (Lohnausweis / Certificat de salaire) – Swissdec certified

  • Social Insurances – Swissdec certified

  • Source Tax –Swissdec certified

  • Family Allowances (FAK_CAF)

  • Reports to satisfy requirements of the Swiss Federal Office of Statistic (BFS_OFS)

  • EO functionality

  • Payment Transfers

  • Self-Service

  • BVG_LPP Interface – beyond Swissdec

  • Multi Contract Support

  • Audit legal reporting

Tax Statement (Lohnausweis / Certificat de salaire) – Swissdec certified

Pages to capture data required by mandated Swiss tax statement that provides a report process to create the tax statement file in XML format for use with ELM (einheitliches Lohnmeldeverfahren).

Social Insurances – Swissdec certified

  • Overrides on person level for the various eligibility status, yearly calculation and AHV_AVS minimum. Without overrides calculation as of company defaults apply.

  • Support for AHV_AVS, ALV_AC and UVG_LAA statutory insurance schemes.

  • Support impromptu AHV_AVS entries and terminations - E(M)A with creation of Proof of registration.

  • Support for BVG_LPP, KTG_AMC and UVGZ_LAAC company insurance schemes.

  • eGovernment functionality that enables reporting for all social insurances from a single location, simplifying the process.

Source Tax –Swissdec certified

The payroll supports source tax calculation and reporting for all 26 cantons and supports the monthly reporting via Swissdec distributor.

Source Tax Data page provides:

  • The ability to select the tariff from a list of valid values for the corresponding canton.

  • The ability to specify a worker’s exemption from the tax statement or from the source tax on the source tax page.

  • Automatic calculation of tariffs according to civil status, number of children, canton/country of residence.

  • Assign fixed rates, fixed deductions and override estimated yearly income.

  • The Postal Code table used to validate the municipality code of the employee’s home address (resident of Switzerland) or work location (nonresident).

  • Maintain all further tax details required since 2014 (child data, spouse data, reason for tariff changes, etc. (see Swissdec guidelines)

Calculation and reporting

Annualized calculation for cantons FR, GE, TI and VD; monthly calculation for all other cantons.

Family Allowances (FAK_CAF)

The payroll supports child allowances calculation and reporting for all 26 cantons. Uses a unique layout for monthly and yearly reporting that is accepted by all cantons.

Fields on the Family Allowance page provide:

  • The ability to indicate whether a child is living outside of Switzerland in a country that is not part of the EU in order to determine the child allowance.

  • The ability to enter the factor of the birth allowance to be applied to each child in the case of multiple births.

  • The ability to enter student status with forced entry of expiration date.

FAK_CAF Calculation and Reporting.

  • Calculate GE allowances to add to the source tax base and trigger the remark in tax statement.

  • Support the special rules for families with three or more children.

  • Support all other canton specific rules.

  • Support XML based reporting for Ausgleichskasse Banken (monthly reporting).

  • Support XML based reporting for the central register (monthly), eAHV format.

  • Support XML based yearly reporting – Swissdec certified.

Reports to satisfy requirements of the Swiss Federal Office of Statistic (BFS_OFS)

  • BESTA Statistic (Beschaeftigungsstatistik) – beyond Swissdec.

  • Salary Structure Analysis (Lohnstrukturerhebung) – Swissdec certified.

EO functionality

EO includes an interface file to send electronically to the AHV_AVS provider. EO payments are calculated in the current month, which avoids many retroactive calculations and accommodates the year change. A page is provided that enables correction of calculation data for closed periods.

Payment Transfers

ISO 20022 Credit:

  • Type 3 = domestic (EUR/CHF) (incl. Garnishments and ext. Transfers)

  • Type 4 = domestic (<> EUR/CHF)

  • Type 5 = foreign EUR (=SEPA)

  • Type 6 = foreign (<> EUR)

Self-Service

Self-service applications for managing overtime requests that enable you to carry out common tasks through a user-friendly browser page.

BVG_LPP Interface – beyond Swissdec

Integration to the AG Büro 70 product PEKA® to make it easier for payroll managers to manage pensions. PEKA® supports pension calculations such as employer/employee contributions, payments, and adjustments. PeopleSoft reports pension gross salaries to PEKA®, which calculates the contributions and reports them back so that they can be deducted in payroll.

Multi Contract Support

Global Payroll for Switzerland supports both payroll calculation and legal reporting requirements for employees with multiple contracts by using standard employee record functionality in PeopleSoft Human Resources. No matter how many different contracts an employee has, payroll accumulates earnings and deductions of the various contracts into the only one legal record per employee in the same multi-contract company (as the employee must be presented to the official government bodies as a unified individual); however, an employee can have as many additional records as he or she has jobs.

Audit legal reporting

Global Payroll for Switzerland supports a tool to audit the XML file sent to the authorities. This compares numbers of various reports, e.g. - AHV_AVS wage in AHV_AVS report with the wage in FAK_CAF report (synchronous) - flow from Gross to net (integrity) - totals with XML details in XML file (extern integrity) In case of discrepancies you can drill down to the employee level to identify the cause of those discrepancies. This guarantees the consistency of data shared with authorities and helps to prepare the Audits done by authorities.