Guidelines to Fulfill the Needs of Sarbanes-Oxley Act

1. Prepare

This table lists the preparations that you should take to fulfill the needs of the Sarbanes-Oxley act:

Role

Month:

Done

Date

Remarks

H

Prepare – Functional:

Retroactive calculations.
Special cases (including positive input).
13th month.
New earnings / deductions.

All special cases should be listed with employee ID.

H

Prepare – Define Spot Check:

Employee IDs always in spot check.
Employee IDs with changes.
Special cases for this month.
Source tax.
Bank transfer.
Random selection of additional employee IDs.

H

Additional Manual Activities:

Remarks on payslip.
Other.

2. Payroll

This table lists the payroll related activities that you should take to fulfill the needs of the Sarbanes-Oxley act:

Role	Activity	Run #	Approval	Full Check	Spot Check	Navigation
H	Payroll	3376	FMB	Number of employees in log file (Anzahl berechnete Mitarbeiter)	See Payslip	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Calculate Absence and Payroll
H	Online payroll, errors and warnings			Correct errors. Correct and accept warnings.		Global Payroll & Absence Mgmt, Absence and Payroll Processing, Review Absence/Payroll Info, Payee Messages
H	Payslip	3377	FMB	Number of current payslips. Number with retroactive transactions.	As defined under step 1.	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips CHE
H	Pay balance	3378	FMB	Number of current calculations. Number with retroactive transactions.	As defined under step 1.	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Pay Balance CHE, Pay Balance CHE
H	Element summary	3379	FMB	All earnings and deductions.	Compare with previous month.	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Pay Element Summary CHE

Note: Repeat as often as needed.

3. Prepare Finance Approval

This table lists the activities that you should take to prepare for approval from finance to fulfill the needs of the Sarbanes-Oxley act:

Role	Activity	Full Check	Spot Check	Navigation
H	Prepare GL	Log file		Global Payroll & Absence Mgmt, Time and Labor / GL Costs, Send Costs to GL
H	Prepare Bank	Log file		Global Payroll & Absence Mgmt, Payment Processing, Run Payment Prep Process CHE
H	Bank List	Amount = element summary. Number of payments = reconciliation.	As defined under step 1.	Included in Prepare Bank PDF.
H	Calculation Reconciliation (including Bank and GL)	Gross and net payment. Number of payments. GL amounts.	Compare with previous month.	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Calc Reconciliation Report CHE
H	GL Queries	Error Company totals compare with reconciliation calculations.		Reporting Tools, Query, Query viewer GPCH_GL_ERROR GPCH_GL_E1CMP
H	Source Tax	All villages Amounts compare with element summary.	Compare with previous month.	Global Payroll & Absence Mgmt, Taxes, Source Tax Month Report CHE
H	List with all changes (Audit)	Check period of changes.	Compare to list that requests changes.	Workforce Administration, Workforce Reports, Database Audit

Note: Repeat as often as needed

4. Finance Approval

This table lists the activities that you should take to get finance approval to fulfill the needs of the Sarbanes-Oxley act:

Role	Activity	Full Check	Spot Check	Navigation
F	Diverse	Changes	Payslips Pay Balance Overtime	PDF
F	Prepare Bank	Log file Don't forget to check calculation.		Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Run Payment Prep Process CHE
F	Calculation reconciliation, including bank and general ledger.	Gross Net Amounts Number of retroactive transactions General ledger amount	Compare with previous month.	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Reconciliation Report CHE
F	GL Queries	Compare company total with reconciliation.	Employee account.	Reporting Tools, Query, Query viewer GPCH_GL_E1CMP GPCH_GL_ACC_DTL
F	Bank list	Compare total with general ledger and reconciliation calculation.	Bank transfer for selected employees.	PDF
F	Source tax	Compare total with general ledger amount.	Source tax for selected employees.	PDF

5. Finalize Payroll

This table lists the activities that you should take to finalize your payroll to fulfill the needs of the Sarbanes-Oxley act:

Role	Activity	Run #	Approval	Full Check	Spot Check	Navigation
H	Finalize Payroll			Log file		Global Payroll & Absence Mgmt, Absence and Payroll Processing, Calculate Absence and Payroll

Note: From this point on changes can only come from retroactive transactions that are processed during the next month.

6. Interfacing to Third Parties

This table lists the activities that you should take to interface with third parties and general ledger to fulfill the needs of the Sarbanes-Oxley act:

Role	Activity	Full Check	Spot Check	Navigation
F	Define bank contents.	Setup for various transfer types.	Although it is defined as the current pay end date, is the effective date valid? If so, you only need to set this up once.	Set Up HCM, Product Related, Global Payroll & Absence Mgmt, Banking, Payment Transfer Content CHE
F	Create DTA.	Compare DTA amount and number of payments with the bank list.		Global Payroll & Absence Mgmt, Payment Processing, Create Bank File CHE
F	Create EPO.	Compare EPO amount and number of payments with the bank list.		Global Payroll & Absence Mgmt, Payment Processing, Create Bank File CHE
F	Transfer file to bank/post finance.	Compare DTA/EPO amount and number of payments with the bank list.		Online Banking
F	Source tax.			Send per (yellow) mail
General Ledger Interface – Sample
F	Send to GL.	Log file Monitor, send, and receive.	n/a	Global Payroll & Absence Mgmt, Time and Labor / GL Costs, Finalize Costs for GL
F	Check GL input.	Validate account and cost center.	Totals for cost center and accounts.	Enterprise Enterprise One EBS
F	Accept GL.	Online warnings.		Enterprise Enterprise One EBS