Setting Up and Entering Multiple Contracts for an Employee

To set up and enter multiple contracts for an employee, use the MC Company Setup CHE (GPCH_MC_COMPANY), Review Multiple Contracts CHE (GPCH_MC_JOB_DATA), and Review MC Exceptions CHE (GPCH_MC_EXCEPTIONS) components.

This topic discusses how to set up and enter multiple contracts for an employee.

Page Name

Definition Name

Usage

Multiple Contracts Company Setup CHE Page

GPCH_MC_COMPANY

  • Enable multiple contracts for a company.

  • Generate the record number used to identify the legal (receiving) record for employees with multiple contracts.

Multi Contract Exceptions CHE Page

GPCH_MC_JOB_DATA

  • Add a concurrent assignment for an employee in a multi-contract company.

  • View all job data rows for a multi-contract employee.

  • Maintain job data rows for multi-contract employees.

  • View the role of each job data record for a multi-contract employee (either Single, Sending, or Receiving).

This component functions as an interface to the New Employment Instance (JOB_DATA_EMP) and Job Data (JOB_DATA) components, enabling you to access, edit, and enter new rows of job data from a single location.

Review MC Exceptions CHE Page

GPCH_MC_EXCEPT

Review contract changes that the system is unable to resolve or process.

You may need to enter these changes manually.

Use the MC Company Setup CHE (Multiple Contracts Company Setup CHE) page (GPCH_MC_COMPANY) to enable multi-contract for a Company.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Framework > Organizational > MC Company Setup CHE > MC Company Setup CHE

MC Company Setup CHE page

 MC Company Setup CHE page

Field or Control

Description

Enable Multi Contract

Select to enable multiple contract functionality for a company.

Legal Rcd# (legal record number)

Displays the record number used to identify the legal (receiving) record for employees with multiple contracts in the company shown at the top of the page.

Use the Multi Contract Exceptions CHE page (GPCH_MC_JOB_DATA) to enter and maintain job data for a multi-contract employee.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Multi Contract Exceptions CHE > Multi Contract Exceptions CHE

Review Multiple Contracts CHE page

 Review Multiple Contracts CHE page

This page provides access the New Employment Instance (JOB_DATA_EMP) and Job Data (JOB_DATA) components, enabling you to modify existing job information, create new job records, or terminate job records from a single location. The data displayed on the page is drawn from the Job Data table and can be refreshed after you make changes to an employee's work location, payroll information, salary and compensation data, or other job information, so that you can maintain accurate records and manage your employees based on current job data.

Field or Control

Description

Company

Displays the company of the employee.

Legal Contract

Field or Control

Description

Empl Record

Displays the legal or receiving record number for a group of concurrent jobs when there are multiple contracts for an employee.

The legal record number is generated automatically for multi-contract employees when you select Enable Multi Contract on the MC Company Setup CHE page.

See Multiple Contracts Company Setup CHE Page.

Contract

Field or Control

Description

Empl Record

Displays the single or sending record number for each job assigned to a multi-contract employee.

Note: The role of an employee's job record in a multi-contract company is defined as single if he/she has only one job and no concurrent assignments. Sending and legal roles apply only when the employee has multiple assignments.

Job Data - Action and Status Tab

Select the Action and Status tab.

This tab displays information about the sending and single contract records belonging to a multi-contract employee.

Field or Control

Description

Effective Date and Sequence

Displays the effective date and sequence of the job data record with the action and status displayed on the Action and Status tab.

Action

Displays the action value associated with the job data record. For example, the job data record created when an employee is hired displays the value Hire.

Payroll Status

Displays a status of Active or Inactive.

Standard Hours, Work Period, and FTE (full time equivalency)

These fields display the standard hours, work period, and full time equivalency from the Job Data table for each record.

Record Role

Displays the role of each record you are viewing: either Single or Sending.

Job Data - Job Information Tab

Select the Job Information tab.

This tab displays information about the sending and single contract records assigned to a multi-contract employee.

Review Multiple Contracts CHE page – Job Information tab

 Review Multiple Contracts CHE page - Job Information tab

Field or Control

Description

Business Unit

Displays the business unit associated with the employee's job record in the Job Data table.

Job Title

Displays the job title associated with the employee's job record in the Job Data table.

Department

Displays the department associated with the employee's job record in the Job Data table.

Location

Displays the location associated with the employee's job record in the Job Data table.

Full/Part Time

Displays the full or part time status associated with the employee's job record in the Job Data table.

Job Data - Compensation tab

Select the Compensation tab.

This tab displays information about the sending and single contract records belonging to a multi-contract employee.

Review Multiple Contracts CHE page – Compensation tab

 Review Multiple Contracts CHE page - Compensation tab

Field or Control

Description

Pay Group

Displays the pay group associated with the employee's job record in the Job Data table.

Important! The multiple contract functionality discussed in this chapter assumes that the Pay Groups and Calendars are the same across all job records (contracts) for the same employee, whether they are sending records or legal records.

Short Description

Displays the short description of the pay group associated with the employee's job record in the Job Data table.

Frequency

Displays the frequency of the components of pay associated with the employee's job record in the Job Data table.

Compensation Rate

Displays the compensation rate associated with the employee's job record in the Job Data table.

Description

Displays the currency associated with the compensation rate.

Edit

Click the Edit button to access the Job Data (JOB_DATA) component where you can modify the information in an employee's job record or terminate jobs.

Exceptions

Click the Exceptions button to access the Review MC Exceptions CHE (GPCH_MC_EXCEPTIONS) component, where you can review contract changes that the system is unable to resolve or process.

Create New Contract

Click the Create New Contract button to access the New Employment Instance (JOB_DATA_EMP) component, where you can add a concurrent assignment for the payee.

Note: When you create a new employment instance that results in multiple contracts for an employee, the system automatically creates a job record with the legal record number for the employee's company.

Refresh

Click the Refresh button to populate the Review Multiple Contracts CHE page with current job data from the Job Data table.

Use the Review MC Exceptions CHE page (GPCH_MC_EXCEPT) to review contract changes that the system is unable to resolve or process.

You may need to enter these changes manually.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Review MC Exceptions CHE > Review MC Exceptions CHE

The system generates error and warning messages in response to contract data changes that it cannot process or resolve. Use this page to view these error and warning messages. You may need to correct these errors manually.