Understanding the Overtime Request Process
Global Payroll for Switzerland includes transactions that manage overtime requests. Overtime self-service options differ for employees, managers, and Human Resources administrators.
|
Role |
Overtime Self-Service Options |
|---|---|
|
Employee |
Submit an overtime request. Resubmit an overtime request when the overtime request is sent back with the reason: rework required. Edit an existing overtime request. Cancel a submitted or approved overtime request. View overtime requests and approval status. |
|
Manager |
Approve or deny overtime requests originated by direct or indirect reports. Send back an overtime request with the reason: rework required. View a list of overtime requests from direct or indirect reports. Edit existing overtime requests for direct or indirect reports. Request overtime for direct or indirect reports. Cancel a submitted or approved overtime request previously submitted for a direct or indirect report. |
|
Human Resources Administrator |
Approve or deny overtime requests assigned to the Human Resources administrator. Send back an overtime request with the reason: rework required. View a list of overtime requests for reports. Edit existing overtime requests for reports, including requests that have already been approved. Enter an overtime request for a report. Cancel a previously entered overtime request for a report. |
Overtime requests generated by the overtime self-service application are ultimately translated into positive input and inserted into the Global Payroll positive input tables. This happens in a two-step process.
The overtime self-service application manages the overtime requests.
A background process (the Generate Overtime run control page) generates the positive input, which inserts the overtime positive input data into the appropriate tables.
Note: Managers and Human Resources administrators can only access the overtime request data belonging to their direct and indirect reports. The relationship between a manager or Human Resources administrator and reports can be defined in multiple ways. To set up access to direct and indirect reports, select Human Resources administrators can only access overtime requests awaiting their approval.
Before you can manage overtime requests using the self-service application, you must set up certain list-display criteria, overtime entry elements, and default information.
To set up for self-service overtime requests:
Enter the criteria that define the display of overtime requests on the Overtime Duration CHE page.
Enter the overtime element and default information on the Overtime Elements CHE page.
Field or Control |
Description |
|---|---|
Request Date |
Click a link to access the Request Overtime - Overtime Request Details (view) page, in display-only mode, where you can view details of the selected overtime request. |
Edit |
Click to access the Request Overtime - Overtime Request Details (add) page, where you can modify and submit the selected overtime request. For employees and managers, the Edit button is only visible if you are the originator of the overtime request and the status of the request is Saved or Rework required. For Human Resources administrators, the Edit button is only visible if you are the originator of the overtime request or the status of the request is Approved, Approved with Change, Processed, or Processed with Change. This enables you to modify any overtime request that you have created or already approved and any request that has already been processed. |
Cancel |
Click to cancel an overtime request and access the Cancel Confirmation page. For employees and managers, the Cancel button is only visible if you are the originator of the request and the status is not Processed or Processed with Change. Employees can cancel all overtime requests that they created and that are not yet processed. The system removes canceled overtime requests from the database. Managers accessing this page to view overtime requests for an employee can click the Return to Select Employee link at the bottom of the page to return to the Select Employee page. |
Show more overtime requests |
Click this link to access the View Overtime Request Status - Overtime Requests page, which contains an extended list of overtime results. |
Add |
Click to open the Request Overtime - Overtime Request Details page (add) page, where you can request a new overtime. Human Resource administrators can click the Add button to add an overtime request without requiring further approval. |
The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Switzerland. Instructions for running the query are provided in the PeopleSoft Global Payroll PeopleBook.