Managing CRA Reporting

Re-sending the CRA file

Social Security allows you to send the file multiple times till the information is correctly reported. That is, you can report the information to be added, deleted or corrected with respect to the originally sent data. The CRA file contains a field (Indicador de Actuación) to indicate the type of action we are informing. Every time you run the CRA file for the first time for a month, system stores the reported values in a new record GPES_CRA_RPT. When we re-send the file for a specific month, it compares the recalculated values with the already reported values.

System fills the Indicador de Actuación field as per the following logic:

• In case of newly reported values, the field is left blank.

• In case of updated values, system prints the last calculated value and the Indicador de Actuación field has the value M.

• In case of removed values, system prints the zero as the value and the Indicador de Actuación field has the value B.

• In case of retro-calculations, system prints the delta values and the Indicador de Actuación field has the value C.

Reporting the retro deltas

In case of complementary liquidations, system prints the retro deltas for each retro month with the CRA code corresponding to the payroll element being recalculated and the specific value in the field Tipo de Actuación depending on the value of the delta.

• In case of positive retro deltas, system follows the logic below to print the values:

  • If there is a previous value that is already reported, system prints the retro deltas and the field Tipo de Actuación gets populated with value C.

  • If the previous value was zero, system prints the recalculated value (that is, the delta value) and the field Tipo de Actuación is left blank.

• In case of negative retro deltas, system follows the logic below to print the values:

  • If the recalculated value is less than or greater than zero, system prints the recalculated values and the field Tipo de Actuación gets populated with the value M.

  • If the recalculated value is zero, system prints zero and the field Tipo de Actuación gets populated with the value B.

By default, system prints retro deltas for each retro month using the CRA code corresponding to the payroll element being recalculated. However, you can change this default behavior to print the specific code corresponding to the Retro deltas (0008 or 0009). To do this, change the value of variable &RTR_RPT_DETAIL to N in the generation process of the CRA report. That is, in the PeopleCode (ApplEng): GPES_SS_CRA.MAIN GBLdefault 1900-01-01.Step02.OnExecute, look for the string &RTR_RPT_DETAIL = ""; and replace it with &RTR_RPT_DETAIL = "N";.

Other Considerations

While reporting vacations paid at termination, system splits the amount corresponding to vacations not enjoyed and paid at termination, across the months they refer to.

Also, when the amount reported is very big (amount higher than 9.999.999,99), system splits the amount and the field Indicativo de Actuación is left blank for the first CRE segment. Then it is printed with the value ‘C’ for the remaining rows till it completes the total amount.

Generating the CRA Report

To set up and generate the CRA report, the following configurations are used:

1. Element Group SS EG CRA: This element group definition includes all standard elements to be considered in the CRA report such as earnings, variables and accumulators. You can create your own element group, or use the delivered element group SS EG CRA.

2. Application Definition CRA_RPT: This application definition holds all the required attributes, both at list set and element levels. While creating a list set, you need to use this application definition.

3. List Set KE_CRA_RPT: This sample list set defines the behavior and specific code in CRA report for all standard elements belonging to SS EG CRA element group according to Common Table T-84.

4. Use the Create CRA File ESP (GPES_RC_SS_CRA) component to define report parameters and generate the CRA report file.

List Set KE_CRA_RPT

List sets enable you to create groups of elements and corresponding element attributes to associate with a specific application, such as a report. PeopleSoft delivers a sample list set for CRA reporting, associated to the Application definition CRA_RPT:

This example illustrates the fields and controls on the List Set for CRA report. You can find definitions for the fields and controls later on this page.

To indicate that the list set is the default one to be used for CRA reporting, the check box CRA Default List Set is selected. You can click the Element Group Details icon on the page to access the Element Group Attributes page. The configurations in this page indicate the behavior and specific code in CRA report for all standard elements belonging to element group SS EG CRA (according to Common Table T-84).

This example illustrates the fields and controls on the Element Group Attributes for CRA Report.

For each element you need to indicate:

• Contribution behavior:

  • If the element contributes, select the Include BBCC check box.

  • If the element does not contribute, clear the Include BBCC check box.

• CRA code provided by Social Security (Common Table T-84).

• For concepts with exempt part from contributions and excess, you need to enter two rows:

  • One row for the excess, selecting the check box Include BBCC.

  • Second row with the concept, the excess and clear the Include BBCC check box. System reports the difference between the element and the excess, as excluded from contribution bases.

Company Social Security Numbers