Calculating Leave Without Pay

This section provides an overview of leave without pay and discusses how to calculate leave with pay.

There are no entitlement and accruals associated with LWOP. The following rules are delivered:

  • LWOP can be taken from the employee's hire date.

  • One daily rate (Annual Basic Salary / 365) is deducted from monthly pay for every single LWOP taken during the pay period.

    Note: The LWOP2 earning element is used for leave without pay for hourly rates (for weekly employees—as it uses an hourly rate).

  • A half-day can be taken.

Statutory Employees

Annual leave cannot be taken if the employee has not earned it. When the accrual balance for annual leave is not enough to cover the whole duration of annual leave, the difference is considered LWOP.

General Employees

Annual leave can be taken if the employee has not earned it.

The NPL LWOP ENT (no paid leave entitlement) is delivered for both general and statutory employees. LWOP can be taken anytime during the servicing period. One daily basic rate is deducted from the employee's salary for every single day of LWOP. The value of one daily basic rate equals the annual salary divided by 365 (even in a leap year).

The LWOP calculation is Unit × Rate:

  • Unit is set at the payee level.

  • Rate is the system variable DAILY RT (daily rate).

LWOP pay is calculated as follows:

  1. The system element DAY COUNT UPD notifies the system to generate earnings for the UNPAID unit only.

    The total amount is subtracted from the employee's basic salary when the employee takes the LWOP (per absence). A zero entitlement is granted when the LWOP occurs.

  2. The take NPL LWOP TKE uses the day formula CM FM TKE UNIT to determine if the absence date requires entitlement.

  3. The earning element LWOP is generated for each day of LWOP using the conditional resolution formula CM FM RESOLVE ENT.

    This returns one SCHED HRS entitlement for each absence date.