Understanding Absence Entry in Global Payroll for Argentina

These topics provide an overview of absences and discuss:

Absence entitlements.
Absence types.

Understanding Absences

Global Payroll for Argentina delivers predefined rules for processing absences due to vacation, illness, maternity, work accidents, and other reasons. These rules are designed in accordance with Argentina's statutory requirements. You can modify many of these rules to reflect the absence policies specific to your organization.

This topic supplements the absence documentation provided in the PeopleSoft Global Payroll documentation. Before you begin reading about absence functionality in Global Payroll for Argentina, you should read the absence topics of the PeopleSoft Global Payroll documentation to develop a basic understanding of the concepts behind Global Payroll absence processing.

An absence is any event for which an employee fails to comply with the scheduled work time. Absences must be recorded in the system so that the appropriate adjustments are made to an employee's salary. Absences are also recorded to keep track of an employee's absence history.

Global Payroll has two types of absence elements:

An absence entitlement is the amount of paid time off that a payee is entitled to take for each category of absence.
For example, payees may be entitled to receive 10 days of paid time off each year because of school exams.
An absence take is the amount of time off that a payee takes.

Absence Entitlements

The following table lists absence entitlements for Global Payroll for Argentina:

Element Name	Description
ACC A/C ART	Accident Labor Risks Assurance
ACC A/C EMP	Accident charged to employer
ENFERMEDAD	Sickness entitlement
EXAMEN	Study entitlement
FALL FAM DIR	Close relative death leave entitlement
FALL HERMANO	Sibling death leave entitlement
MATERNIDAD	Maternity entitlement
MATRIMONIO	Marriage entitlement
NACIMIENTO	Birth entitlement
VACACIONES	Vacations entitlement
SIN SUELDO	Leave without pay

Accident Labor Risks Assurance and Accident Charged to Employer

An employee takes this absence entitlement until he or she can return to the workplace or until declaring a total, permanent work disability.

The employer pays for the first ten days of this absence type. Then the ART (Labor Risk Insurance) Company handles the remaining payments.

Sickness Entitlement

The length of time that an employee can use this entitlement depends on the employee's seniority and whether the employee has any dependents. The following table describes the effect of these factors on the length of the entitlement:

Seniority	Dependents	Length of Sickness Entitlement (Months)
Fewer than five years.	No	3
Fewer than five years.	Yes	6
More than five years.	No	6
More than five years.	Yes	12

Study Entitlement

An employee can use a maximum of two days for each exam, and a maximum of ten days per calendar year.

Close Relative Death Leave Entitlement

An employee can use a maximum of three days for each qualifying event.

Sibling Death Leave Entitlement

Employees are eligible for a maximum of one day.

Maternity Entitlement

Employees can use up to ninety days for this entitlement. Commonly, employees take forty-five days of this entitlement before childbirth and forty-five days afterward.

Marriage Entitlement

Employees can use a maximum of ten days for this absence entitlement.

Birth Entitlement

Employees can use a maximum of two days.

Vacation Entitlement

The length of this entitlement corresponds to the number of years the employee has worked. The following table describes the seniority categories and the corresponding vacation days:

Seniority	Vacation Days
Fewer than 180 days (< 180 days).	1 day for every 20 days worked.
Between 180 days and 5 years (> 180 days, < 5 years).	14
Five years or more, but fewer than 10 years (>= 5 years, < 10 years).	21
10 years or more, but fewer than 20 years (>= 10 years, < 20 years).	28
20 years or more (>= 20 years).	35

Leave Without Pay

The length of this entitlement varies depending on the authorization of the employer.

Absence Types

Global Payroll for Argentina delivers the following absence types and associated reasons:

Absence Type	Description	Corresponding Absence Take
001	Accident Labor Risks Assurance	Accident Labor Risks Assurance
002	Accident charged to Employer	Accident charged to Employer
003	Sickness Leave	Sickness Leave
004	Study Leave	Study Leave
005	Close Relatives Death Leave	Close Relatives Death Leave
006	Sibling Death Leave	Sibling Death Leave
007	Maternity Leave	Maternity Leave
008	Marriage Leave	Marriage Leave
009	Birth Leave	Birth Leave
010	Vacations	Vacations
011	Leave without pay	Leave without pay
012	Absence	Absence
013	Temporary Contract Suspension	Temporary Contract Suspension

Paid absences, such as Accident Labor Risks Assurance, are processed by generating the AUSENCIAS negative earning element and the corresponding absence earning element. Argentinean legislation determines the rate for each absence type, so an absence rate can exceed the employee's daily pay rate.

Absences do not reduce an employee's salary amount. Each paid absence generates:

A negative AUSENCIAS earning to reduce the salary amount
An absence earning that pays the employee for the absence.
Legislation determines the absence pay rate.

Note: Absence takes are limited to 30 days per month. Absences that exceed the absence entitlement are paid with a negative earning (AUS EX LIC) that has a proportional 30 day adjustment rate.

For example, an employee takes an Accident Charged to Employer leave from January 1 to January 31. The employee's pay is 2500.00. The following table lists the results:

Element Type	Element Name	Amount	Rate	Unit
Earnings	AUS EXC LIC	-1666.67	-79.365238	21
Earnings	AUSENCIAS	-833.33	83.333333	-10
Earnings	LIC ACC EMP	146.37	14.637133	10

Accident Labor Risks Assurance

The number of days granted to the employee for this absence take is determined by the Accident Labor Risks Assurance entitlement. Entitled days are paid using the LIC ACC ART earning. Exceeding the entitled days results in earning deductions using the Leaves Exceeded Absence earning (AUS EXC LIC).

Accident Charged to Employer

This absence take generates the LIC ACC EMP earning, which contains the number of paid days in the unit component.

This absence take also generates the AUSENCIAS deduction with the same number of units.

Sickness Leave

This absence take generates the LOC ENFERMED earning, which contains the number of paid days in the unit component.