Creating Payslip Templates and Messages
To set up payslip templates and messages, use the Templates MYS (GPMY_PSLP_SETUP) and Messages MYS (GPMY_PSLP_MSG) components.
This section discusses how to create payslip templates and messages.
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Page Name |
Definition Name |
Usage |
|---|---|---|
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GPMY_PSLP |
Set up delivery and print exclusion options, column headings, and column contents for accumulators. |
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GPMY_PSLP1 |
Create sections of earnings and deductions, select description options, and set the element components that the payslip displays. |
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GPMY_PSLP2 |
Select the absence elements that appear on the payslip and select the description options. |
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GPMY_PSLP_EXT |
Create messages that appear on payslips. You can control which payslips show the messages. |
Use the Payslip Setup page (GPMY_PSLP) to set up delivery and print exclusion options, column headings, and column contents for accumulators.
Navigation:
This example illustrates the fields and controls on the Payslip Setup page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Payslip ID |
Displays the ID of the payslip template. Using this ID, you can attach a single template to multiple pay groups. |
Delivery Option |
Select an address to receive printed payslips. It can be an internal address (either a location or a department that uses a location address) or an external address (the home address or mail address that appears in the payee's personal data record). You can override the selection that is made here on the Payee Payslip Overrides page, which is effective-dated. In this way, you can override the delivery option for a period of time. |
Exclude Printing |
Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active so that you can select from the department or location lists. You can override the exclusion on the Print Payslips page before you run the print program. Note: If you enter a particular pay entity as the print option on the Print Payslips page and you have excluded a location that is associated with the pay entity, the payslip is not printed for that location. |
Column 1 through Column 6 |
Enter the labels to appear on the printed payslip as the column headings for the accumulators. These column labels appear on the payslip under the heading Pay Summary. |
Access the Payslip Setup page
Accumulators 1 to 3
Field or Control |
Description |
|---|---|
Sequence |
Enter a sequence number to set the order in which the accumulators appear. They appear in ascending order with the lowest number first. |
Description |
Enter a description for the row. |
Accumulator 1 to Accumulator 3 |
Select the accumulators to appear in the corresponding column. For example, suppose that you enter the description of sequence 1 and 2 as Current and YTD (year to date), respectively. If you also want to display quarter to date (QTD) accumulated amounts, create a new row, give the new row the description QTD, then select the accumulators that correlate to the column headings. |
Accumulator 4 to Accumulator 6 |
Set up accumulators 4 to 6. No Sequence or Description fields are available because the same sequence number and description applies to all six accumulators in the row. |
This diagram shows how column numbers, sequences, and accumulator numbers appear on the printed payslip.
Use the Earnings and Deduction page (GPMY_PSLP1) to create sections of earnings and deductions, select description options, and set the element components that the payslip displays.
Navigation:
This example illustrates the fields and controls on the Earnings and Deduction page. You can find definitions for the fields and controls later on this page.
Section Setup
Field or Control |
Description |
|---|---|
Sequence |
Enter a number to determine the order in which the sections appear. The lowest number appears first. You can create an unlimited number of sections. |
Description |
Enter descriptions that appear as section headings in the payslip region under the heading Payment Details. |
Element Details
Select the Element Details tab.
Field or Control |
Description |
|---|---|
Sequence |
Enter a number to determine the order in which the elements appear in the section. The lowest number appears first. |
Year To Date Units (year to date units) and Display YTD Amount (display year to date amounts) |
Select these options to display the YTD units and amounts for each element in the Payment Details region. |
Element Components
Select the Element Components tab.
Field or Control |
Description |
|---|---|
Description Type |
Select one of three descriptions to appear for each earning and deduction row in the Payment Details region of the payslip. Options are: Custom: A text box appears for you to enter a description. Description: The element description appears as entered on the name page of the element in its component. Element Name: The name of the element appears from its name page in its component. It also appears on the Element Details tab. |
Print Unit, Print Rate, Print Base, and Print Percentage |
Select the components of the element's calculation rule that you want to show for each earning or deduction in the sections. You can select only the components that are in the element's calculation rule. For example, for an earning with calculation rule Unit × Rate, only the unit and rate check boxes are available for entry. Note: The amount always appears; therefore, that is not an option here. |
Use the Absence Details page (GPMY_PSLP2) to select the absence elements that appear on the payslip and select the description options.
Navigation:
This example illustrates the fields and controls on the Absence Details page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Sequence |
Enter a number to determine the order in which the elements appear in the section. The lowest number appears first. |
Element Name |
The system prints the element units, take units, adjustment units, and balance units for each selected entitlement. Data is retrieved from the auto-generated accumulators, beginning with the standard suffixes. |
Description Type |
Select one of three descriptions to appear for each earning and deduction row in the Payment Details region of the payslip. Options are: Custom: A text box appears for you to enter a description. Description: The element's description appears as entered on the element's name page in its component. Element Name: The element's name appears from its name page in its component. It also appears on the Element Details tab. |
Use the Messages MYS page (GPMY_PSLP_EXT) to create messages that appear on payslips.
You can control which payslips show the messages.
Navigation:
This example illustrates the fields and controls on the Messages MYS page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Message Number |
Enter the message ID that the system uses to obtain the correct message for the payees. Arrays, formulas, and variables combine to produce the right message. |
Message Level |
Select from the following values: All: All payees identified in the calendar group. Group Build: All payees included in a group that is built using the Group Build Definition feature in HR. If you select this option, enter a group in the Group ID field. Group List: All payees in a list that is built using the Group List feature in Global Payroll. If you select this value, enter a group in the Group List ID field. |
Message |
Enter the text of the message to appear on selected payslips. |