Recording Manual Payments

Manual Payments are payments that you record for items that you calculate and pay outside of the system, such cash or check payments. When entering manual payments for Mexican payees, it is recommended that all calculations be manually calculated outside the system and then entered. The following areas need to be considered when entering manual payments:

• Selecting the Target Period ID when adding a new off-cycle request.

  It is recommended that you select the target period that coincides with a previous finalized calendar or the current open calendar.

• Selecting the Calendar Controlson the Manual Payment Detail page.

  The selection of the Payment Date directly affects how elements are accumulated. For example, if you have an accumulator that accrues based on period end date, the payment date may not update the accumulator balances at the right time.

  The Period Begin Date andPeriod End Date default from theTarget Period ID. It is recommended that these dates not be changed as the delivered Mexican rules have been designed to calculate using whole periods, and may not automatically segment if a partial period is entered.

• Selecting Processing Controls on the Manual Payment Detail page.

  The Run Type defaults from the calendar paid and it is recommended that the default be used. To ensure that the payee's manual payment is processed by the system, the Allow Duplicates check box must be selected on the run type; otherwise, the payee may not be processed again if the system detects that they have already been processed in the period.

  The option that you select in the Element Selection group box indicate the elements to process with the off cycle transaction. If using the Limited Element Set option, you need to ensure that all elements calculate independently of pre- or post-processing formulas, as these do not resolve during off-cycle processing.

Global Payroll for Spain delivers an off-cycle configuration for manual payment off-cycle requests that you can use for new hires that are not paid. Define configurations for off-cycle requests on the Off-Cycle Configuration page. See Configuring Off Cycle Requests.