Creating Payslip Templates and Payslip Messages

To create payslip templates and payslip messages, use the Templates IND (GPIN_PSLP_SETUP) and Messages IND (GPIN_PSLP_MSG) components.

This section provides an overview of payslip templates.

Page Name

Definition Name

Usage

Payslip Setup Page

GPIN_PSLP

Set up delivery and print exclusion options, column headings (labels), and column contents (rows of accumulators).

Earnings and Deductions Page

GPIN_PSLP1

Create sections of earnings and deductions, select from three description options, and set the element components that the payslip is to display.

Absence Details Page

GPIN_PSLP2

Select the absence elements that the system uses to extract an absence balance to display on the payslip.

Working Days Setup Page

GPIN_WORKDAYS

Set the element components for the number of scheduled working days and the number of actual days worked that the payslip displays.

Messages IND Page

GPIN_PSLP_EXT

Create messages to appear on payslips. You can control which payslips show the message.

When creating payslip templates, you can:

  • Set the accumulator column labels.

  • Select the accumulators to go under the column labels.

  • Create unlimited rows of accumulators for each column and set the printing sequence.

  • Create unlimited sections for earnings and deductions.

  • Use standard or custom element descriptions.

  • Set delivery options.

  • Exclude departments or locations from printing at the setup level but override those exclusions at run time.

Use the Payslip Setup page (GPIN_PSLP) to set up delivery and print exclusion options, column headings (labels), and column contents (rows of accumulators).

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates IND > Payslip Setup

This example illustrates the fields and controls on the Payslip Setup page. You can find definitions for the fields and controls later on this page.

 Payslip Setup page

Field or Control

Description

Payslip ID

You can attach a single template, by its ID, to multiple pay groups. You can attach multiple templates to a pay group. Each template is used in conjunction with a particular run type.

Exclude Printing

Select either Department orLocation to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select from the department or location lists.

You can override the exclusion on the Process Payslip page before you run the print program.

Note: If you choose to enter a particular pay entity as the print option on the Process Payslip page and you have excluded a location that falls under that pay entity, it is not printed.

Delivery Option

Select an address type to receive printed payslips. You can select Department orLocation to mail the payslip to an internal address, or you can select Home Address or Mail Address to send it to an external address as recorded on the payee's personal data record.

You can override the selection made here on the Payslip Payee Override page, which is effective-dated; therefore, you can override the delivery option for a period of time if necessary.

See Overriding Payslip Delivery Options.

Column 1 toColumn 6

Enter the labels that you want to appear across the page on the printed payslip as the column headings for the accumulators. These column labels appear in the payslip region under the region heading Pay Summary.

Accumulators 1 to 3

Field or Control

Description

Sequence

Enter a sequence number to set the order in which the accumulators appear. They appear in ascending order with the lowest number first.

Description

Enter a description of each accumulator row.

Accumulator 1, Accumulator 2, andAccumulator 3

Select the accumulators that you want displayed for the corresponding column.

For example, suppose you enter a description for sequences 1 and 2 as Current and YTD. If you also want to display quarter-to-date accumulated amounts, create a new row, give the new row the description QTD, and then select the accumulators that correlate to the column headings.

Accumulators 4 to 6

Field or Control

Description

Accumulator 4, Accumulator 5, andAccumulator 6

Select the accumulators that you want displayed for the corresponding column. No Sequence orDescription fields exist because the same sequence number and description applies to all six accumulators in the row.

Printed Payslip Example

This diagram shows how column numbers, sequences, and accumulator numbers work together on the printed payslip:

 Columns and rows on the payslip in the Pay Summary region

Use the Earnings and Deduction page (GPIN_PSLP1) to create sections of earnings and deductions, select from three description options, and set the element components that the payslip is to display.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates IND > Earnings and Deduction

This example illustrates the fields and controls on the Earnings and Deduction page. You can find definitions for the fields and controls later on this page.

 Earnings and Deduction page

Section Setup

Field or Control

Description

Description

Descriptions appear as section headings in the payslip region under the heading Payment Details.

Element Details

Field or Control

Description

Year To Date Units andDisplay YTD Amount (Display Year to Date Amount)

Select these check boxes if you want the year-to-date units and amounts for each element to appear in the Payment Details region under the heading Year to Date Values.

Element Components

Field or Control

Description

Description Type

Select one of three descriptions to appear for each earning or deduction row in the Payment Details region of the payslip. Values are:

Custom: A text box appears for you to enter a description.

Description: The element's description as entered on the element's name page in its component.

Element Name: The element's name from its name page in its component. It also appears on the Elements Details tab.

Print Unit, Print Rate, Print Base, andPrint Percentage

Select the components of the element's calculation rule that you want to show for each earning or deduction in the sections.

You can select only the components in the element's calculation rule. For example, for an earning with a calculation rule of Unit Rate, only the Print Unit andPrint Rate check boxes are available for selection.

Note: Amount always appears; therefore, it is not an option here.

Use the Absence Details page (GPIN_PSLP2) to select the absence elements that the system uses to extract an absence balance to display on the payslip.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates IND > Absence Details

Absence Details page (Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates IND > Absence Details).

This example illustrates the fields and controls on the Absence Details page. You can find definitions for the fields and controls later on this page.

 Absence Details page

Field or Control

Description

Description Type

Select one of three descriptions to appear for each row in the Absence Details region of the payslip. Values are:

Custom: A text box appears for you to enter a description.

Description: The element's description as entered on the element's name page in its component.

Element Name: The element's name from its name page in its component. It also appears on the Elements Details tab.

Use the Workng Days Setup page (GPIN_WORKDAYS) to set the element components for the number of scheduled working days and the number of actual days worked that the payslip displays.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates IND > Workng Days Setup

This example illustrates the fields and controls on the Workng Days Setup page. You can find definitions for the fields and controls later on this page.

 Workng Days Setup page

Field or Control

Description

Entry Type

Define a row with an entry type of Count and a row with an entry type of Formula.

Day Type

For the row with an entry type of Count, define a day type of Working Days. For the row with an entry type of Formula, define a day type of Days Worked.

Element Name

For the row with a day type of Working Days, select the GP WORK DAY COUNT element. For the row with a day type of Days Worked, select the LOP FM DAYS element.

This example illustrates the fields and controls on the Messages IND page. You can find definitions for the fields and controls later on this page.

 Messages IND page

Field or Control

Description

Message Number

This is the message ID that the system uses to get the right message for the right payees. Arrays, formulas, and variables combine to get the right message.

Message Level

Select from the following values:

All: All payees identified in the calendar group.

Group Build: All payees included in a group that you build by using the Group Build feature in PeopleSoft HR. You can also access the group build pages through theSet Up HCM > Common Definitions > Group Build navigation. If you select this option, enter a group in theGroup ID field.

Group List: All payees in a list that you build by using the Global Payroll Group List feature. If you select this value, enter a group in theGroup List ID field.

Message

Enter the text of the message to appear on selected payslips.