Displaying Form 16 Part A and B in Self Service

Global Payroll for India supports display of Form 16 (Part A and B) with digital signature in the Employee Self Service Portal.

Page Name

Definition Name

Usage

URL Maintenance (Target URL ID) Page

URL_TABLE

Specify the URL path where the GP India specific Form16 B reports for each employee is generated.

URL Maintenance (Source URL ID) Page

URL_TABLE

Specify the URL path where the Self Service Reporting Framework looks for the specific report.

Create Year End Processing Page

PMN_PRCSLIST

Supports the generation of Form 16 (Part B and 12B)

Enable Self Service Report Page

HCSC_SS_RPT_CNTL

Enables the new report ID GPINF16F in Self-Service framework for viewing the reports from the given source URL.

Use the URL Maintenance (Target URL ID) (URL_TABLE)page) to specify the URL path where the GP India specific Form16 B reports for each employee is generated.

Navigation:

People Tools > Utilities > Administration > URLs

This example illustrates the fields and controls on the URL Maintenance (Target URL ID) page.

 Form 16 Target URL ID page

Field or Control

Description

URL ID

Specify the URL path where the GP India specific Form16 B reports for each employee is generated.

Comments

Enter the description.

Use the URL Maintenance (Source URL ID) (URL_TABLE) page to specify the URL path where the Self Service Reporting Framework looks for the specific report.

Navigation:

People Tools > Utilities > Administration > URLs

This example illustrates the fields and controls on the URL Maintenance (Source URL ID) page.

URL Source Form 16 page

Field or Control

Description

URL ID

Specify the URL path where the Self Service Reporting Framework looks for the specific report.

Comments

Enter the description.

Use the Create Year End Processing (PMN_PRCSLIST) page to support the generation of Form 16 (Part B and 12B).

Navigation:

Global Payroll & Absence Mgmt > Year-End Processing > Create Year End Reports IND

This example illustrates the fields and controls on the Create Year End Processing page.

 Process Scheduler Request Page

Field or Control

Description

GPINF16X

Generates Form 16 (part B) and 12B Data.

GPINF16R

Generates Form 16B (part B), 12B data along with Individual Form16 (part B) .pdf reports are each employee with the specified naming convention in the Target URL ID.

The name convention of the Form 16 .pdf is <PAN>_<ESTABID>_<ASSESSMENT YEAR>.pdf. The assessment year is represented in the format of XX-XX (For example, 14-15)

Note: Form 16 (Part A) has to be downloaded from the traces portal by the payroll administrator.

Note: Payroll administrator has to sign the .pdf documents (digitally outside the system using the USB token) before loading it to the FTP path (Source URL ID) to display in the self-service portal.

Use the Enable Self Service Report(HCSC_SS_RPT_CNTL) page to enable New Report ID GPINF16F in Self-Service framework for viewing the reports from the given source URL.

Navigation:

Set Up HCM > Common Definitions > Self-Service Report Framework > Enable Self-Service Reports

This example illustrates the fields and controls on the Enable Self Service Report page.

 Enable Self-Service Reports page

To know more about enabling self service reports, see Enable Self-Service Reports Page

Field or Control

Description

Digital Signature

Check to enable digital signature.

Password Protect

Check to enable password protection in the forms.