Processing Leave Travel Allowances

This section provides an overview of leave travel allowances.

Page Name

Definition Name

Usage

Define LTA Enrollment IND Page

GPIN_LTA_ENROLL

Enroll a payee for leave travel allowance.

Define LTA Enrollment IND Page

GPIN_LTA_CLAIMS

Enter details for a payee's leave travel allowance claim.

To process leave travel allowance for a payee:

  1. Define the payout frequency of leave travel allowance reimbursement as a variable.

    You can define how often the company reimburses leave travel allowance. You can decide to reimburse payee claims monthly, quarterly, semiannually, or annually. To define the reimbursement frequency, you define a variable at the pay entity level with an override option at the pay group and payee levels.

    The variable that you define for payout frequency is LT VR PAY CLAIMS. The delivered default is 0 (False) and you can change this at any level, if desired. The other option is 1 (True). If it is 1 (True), then the claims are processed in the payroll. If it is 0 (False), then the claims are not processed.

  2. Enroll the payee for leave travel allowance.

    See Define LTA Enrollment IND Page.

  3. If applicable, enter claim information for leave travel allowance .

    See Define LTA Enrollment IND Page.

Use the Define LTA Enrollment IND (define leave travel allowance enrollment) page (GPIN_LTA_ENROLL) to enroll a payee for leave travel allowance.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Define LTA Enrollment IND > Define LTA Enrollment IND

This example illustrates the fields and controls on the Define LTA Enrollment IND page. You can find definitions for the fields and controls later on this page.

 Define LTA Enrollment IND page

Enrollment Information

Field or Control

Description

Coverage Election

Select Elect if the payee wants to submit claims for leave travel allowance during the year. SelectWaive if the payee wants to waive the ability to submit claims for leave travel allowance during the year. If you selectWaive, the allowance is still paid, but is fully taxable to the extent of the limit amount

Field or Control

Description

Allowance Amount

Enter the allowance amount that the payee is entitled to for the year.

Dependent Information

Field or Control

Description

Dependent/Beneficiary ID

Select the identification number for the payee's dependents who are eligible for reimbursement of claims. The corresponding name and relationship appears.

Note: To terminate a payee from leave travel allowance, add a row and change the status to Inactive.

Use the Define LTA Claims IND (define leave travel allowance claims) page (GPIN_LTA_CLAIMS) to enter details for a payee's leave travel allowance claim.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Define LTA Claims IND > Define LTA Claims IND

This example illustrates the fields and controls on the Define LTA Claims IND page. You can find definitions for the fields and controls later on this page.

 Define LTA Claims IND page

Claim Details

Field or Control

Description

Claim Number

Enter the claim number.

Claim Date

Enter the date on which the payee made the claim.

Claim Amount

Enter the amount of the claim.

Taxable

Select if the claim amount is taxable.

Reimbursed

Selected when payroll is run for the month and the claim is fully reimbursed.

Travel Information

Field or Control

Description

Date From andDate To

Enter the date on which the travel began and the date on which it ended.

Origin

Enter the location where the employee's travel originated.

Destination

Enter the employee's travel destination.

Mode of Travel

Enter the mode of travel. This is for information only. Ensuring that the mode of travel adheres to applicable rules is a manual process.

Class of Travel

Enter the class of travel. This is for information only. Ensuring that the class of travel adheres to applicable rules is a manual process.

Note: You can use the delivered GPIN_LTA_REIMBURSED query to verify reimbursed claims.