Setting Up View Payslip

To define self-service payslip options, use the Self Service Payslip Options component (GP_SS_PSLP_OPTIONS).

Page Name	Definition Name	Usage
URL Maintenance Page	URL_TABLE	Stores URL addresses.
Self Service Payslip Options Page	GP_SS_PSLP_OPTIONS	Enable online payslip printing using View Payslip self-service transaction. Define payslip availability by run type.

Page Name

Definition Name

Usage

URL Maintenance Page

URL_TABLE

Stores URL addresses.

Self Service Payslip Options Page

GP_SS_PSLP_OPTIONS

Enable online payslip printing using View Payslip self-service transaction.

Define payslip availability by run type.

To set up the View Payslip transaction:

Using the URL Maintenance page, define the URL identifier for the server that will store the individual PDF files. The URL identifier that is used for payslips is GP_SS_PSLP_FTP by default; however, a different URL identifier may have been created depending on your installation instructions.

The Generate/Regenerate Payslip process uses this URL to identify where the PDF files are stored.
Define the parameters for the View Payslip transaction on the Payslip Options By Country page.

On this page you define:
- The default payslip URL.
- Whether employees can choose to have their payslip printed. Additionally, you define the default for all employees (print payslip or suppress printing).
  
  Note: Checks are always printed through the Generate Payslip page, regardless of these options.
- The number of days after the payment date that payslip information is available for employees to view.
- Payslip availability by run type.

Use the URL Maintenance page (URL_TABLE) to stores URL addresses.

Navigation:

PeopleTools > Utilities > Administration > URLs > URL Maintenance

Field or Control	Description
URL	Enter the address for the location of the stored individual PDF files.

Use the Self Service Payslip Options page (GP_SS_PSLP_OPTIONS) to enable online payslip printing using View Payslip self-service transaction.

Define payslip availability by run type.

Navigation:

Set Up HCM > Product Related > ePay > Self Service Payslip Options > Self Service Payslip Options

Default Payslip Print Options

Field or Control	Description
Suppress Payslip Printing	Select if you don't want payslips to be printed by default Note: This option does not affect the printing of payslips that contain a check. Checks are always printed.

ePay Availability Options

Field or Control	Description
Enabled in Self Service	Select to enable employees to override the Suppress Payslip Printing option. If this option is selected, the Paper Payslip Instructions group box appears on the View All Payslips page of the View Payslip transaction. Employees can choose whether to have their payslip printing suppressed. Note: This option does not affect the printing of payslips that contain a check. Checks are always printed.
Days after Payment Date	Enter a value to limit the number of days before or after the payment date that payslips are available to payees online. You can enter: 0 to indicate that the payslips become available on the payment date. A number greater than zero to indicate the days after the payment date that payslips become available. For example, entering a value of 2 would indicate that payslips become available two days after the payment date. A negative number to indicate the number of days before the payment date that the payslips become available. For example, entering a value of –2 would indicate that the payslips become available two days before the payment date.

Field or Control

Description

Enabled in Self Service

Select to enable employees to override the Suppress Payslip Printing option. If this option is selected, the Paper Payslip Instructions group box appears on the View All Payslips page of the View Payslip transaction. Employees can choose whether to have their payslip printing suppressed.

Note: This option does not affect the printing of payslips that contain a check. Checks are always printed.

Days after Payment Date

Enter a value to limit the number of days before or after the payment date that payslips are available to payees online. You can enter:

0 to indicate that the payslips become available on the payment date.
A number greater than zero to indicate the days after the payment date that payslips become available. For example, entering a value of 2 would indicate that payslips become available two days after the payment date.
A negative number to indicate the number of days before the payment date that the payslips become available. For example, entering a value of –2 would indicate that the payslips become available two days before the payment date.

Payslip Availability By Run Type

If you want to override the Days After Payment date by run type, specify the run types in the Payslip Availability By Run Type group box and enter the number of days to limit the availability for that run type. For example, you may want payslips for regular pay runs to be viewable online two days before the payment date; however, bonus runs should become viewable two days after the payment date to give managers two extra days to inform employees that they will be receiving a bonus. If you enter nothing in the Payslip Availability By Run Type group box, the system assumes that payslips for all run types should be made available for online viewing. To limit the number of days before or after the payment date that payslips are available for a specific run type, enter a value in the Days after Payment Date field.

Note: This field works in the same way as the Days after Payment Date field in the ePay Availability Options Group Box.