Recording Manual Payments

Manual payments provide a way to record one-time payments that were calculated and paid outside of the payroll system. You should not use manual payments for regular payments because the payee would be identified for the payment during the normal on-cycle payroll process.

Manual payments are unlikely to be required in the UK In general, you should use additional payments to process payments that were paid outside of the payroll system and override the payment method to ensure that the payment is not processed by the banking process.

To enter a manual payment:

• Calculate the employee's gross and net pay before you enter the manual payment.

  When you click the Validate button on the Manual Payment Detail page, the system calculates the gross and net pay based on the earnings and deductions entered. If it does not match the values you have entered, the payment can't be processed.

• Use a limited element set to restrict the elements that are resolved.

  In the Element Selection group box select Limited Element Set and select the element set in the Limited Element Set field. Global Payroll for the UK delivers the GBR EG TAX NI LES for this purpose.

• Enter supporting element overrides for the variables TAX VR PERIOD and TAX VR BGN YR.

  On the Manual Payment Detail page, click the Supporting Element Overrides - Payment Level link to display the Payee Calendar SOVR page. Add the variables and assign the appropriate values on this page. The TAX VR PERIOD identifies the tax period and TAX VR BGN YR identifies the tax year that apply for the payment.