Understanding Absence Schemes
Global Payroll for the UK provides you with all the elements required to process these statutory absences:
Statutory sick pay (SSP).
Statutory maternity pay (SMP).
Statutory adoption pay (SAP).
Statutory paternity pay (SPP).
Statutory parental bereavement pay (SPBP).
You can use the absence management features in the Global Payroll core application to create your own absence schemes, such as for holidays. UK statutory holiday entitlement has no monetary impact on payroll; it is therefore a human resources issue and is not delivered as a standard template by Global Payroll for the UK You can also create occupational schemes that supplement the statutory absence leave and pay.
This table lists the delivered absence takes and entitlements:
Absence Take |
Absence Entitlement |
Description |
---|---|---|
SMP AT1 |
SMP AE1 |
Statutory maternity pay before 6 April 2003 |
SMP AT2 |
SMP AE2 |
Statutory maternity pay from 6 April 2003 |
SAP AT |
SAP AE |
Statutory adoption pay |
SPPB AT |
SPPB AE |
Statutory paternity pay (birth) |
SPPA AT |
SPPA AE |
Statutory paternity pay (adoption) |
SSP AT1 |
SSP AE1 |
Statutory sick pay |
OMP AT1 |
OMP AE1 OMP AE2 |
Occupational maternity pay |
OSP AT1 |
OSP AE1 OSP AE2 |
Occupational sick pay |
SPBP AT |
SPBP AE |
Statutory parental bereavement pay |
This table lists the delivered absence earnings for the U.K:
Name/Description |
Unit |
Rate |
Base |
% |
Amount |
---|---|---|---|---|---|
SAP ER PAY SAP pay |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SAP ER OFF SAP pay offset |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SSP ER PAY SSP pay |
Payee Level |
100 |
N/A |
Payee Level |
N/A |
SSP ER P OFF SSP pay offset |
Payee Level |
GBR FM MINUS ONE |
N/A |
N/A |
N/A |
SMP ER PAY1 SMP pay higher rate |
Payee Level |
Payee Level |
N/A |
100 |
N/A |
SMP ER SMP pay lower rate |
Payee Level |
Payee Level |
N/A |
100 |
N/A |
SMP ER P OFF SMP pay offset |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SPPA ER PAY SPP (adoption) pay |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SPPA ER OFF SPP (adoption) pay offset |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SPPB ER PAY SPP (birth) pay |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SPPB ER OFF SPP (birth) pay offset |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
OMP ER P1 OF OMP pay offset |
Payee Level |
GBR FM MINUS ONE |
N/A |
N/A |
N/A |
OMP ER PAY1 OMP pay full-pay |
Payee Level |
100 |
N/A |
Payee Level |
N/A |
OMP ER PAY2 OMP pay half-pay |
Payee Level |
100 |
N/A |
Payee Level |
N/A |
OSP ER OFFST OSP offset |
N/A |
N/A |
N/A |
N/A |
OSP FM OFFST |
OSP ER P OFF OSP pay offset |
Payee Level |
GBR FM MINUS ONE |
N/A |
N/A |
N/A |
OSP ER PAY1 OSP pay full-pay |
Payee Level |
100 |
N/A |
Payee Level |
N/A |
OSP ER PAY2 OSP pay half-pay |
Payee Level |
100 |
N/A |
Payee Level |
N/A |
SPBP ER PAY |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
SPBP ER OFF |
Payee Level |
Payee Level |
N/A |
N/A |
N/A |
This topic discusses:
Formulas for SSP.
Formulas for SMP and SAP.
Formulas for SPP.
Formulas for SPBP.
Formulas for SSP
This table describes the day formula and formulas for checking PIW and waiting days:
Formula |
Description |
---|---|
SSP FM MIN ABSENCE |
Determines whether an absence entry qualifies as a PIW (4 or more consecutive calendar days). This formula is resolved once per absence entry. |
SSP FM WAIT DAYS |
Calculates the number of remaining days of absence before the waiting days requirement is met. |
SSP FM DAY |
The day formula is resolved for each day of an absence entry. SSP FM DAY determines whether the employee is disqualified for SSP. It calls the formula SSP FM DISQUALIFY that checks certain conditions:
|
This table describes the main formulas used to process the SSP entitlement:
Formula |
Description |
---|---|
SSP FM COND ENT |
The conditional resolution formula is resolved once per absence entry. It checks employee's eligibility. This formula calls the formula SSP FM ENTITLED. If the employee is not eligible for paid leave, the system creates an absence entry of unpaid. No earning is generated. |
SSP FM ENTITLED |
This formula calls the following formulas to determine if the employee meets criteria for SSP:
|
Formulas for SMP and SAP
This table describes the day formulas for SMP and SAP:
Formula |
Description |
---|---|
SMP FM DAY2 |
The day formula is resolved for each day of an absence entry. However, SMP is paid weekly, not daily, and employees must be absent for 7 consecutive days to be eligible for SMP. The day formula, SMP FM DAY2, therefore resolves to true after a 7 day period. If an employee returns to work for a part of a week, SMP is not paid and the system doesn't generate SMP earnings for that week. |
SAP FM DAY |
The day formula is resolved for each day of an absence entry. However, SAP is paid weekly, not daily, and employees must be absent for 7 consecutive days to be eligible for SAP. The day formula, SAP FM DAY, therefore resolves to true after a 7-day period. If an employee returns to work for a part of a week, SAP is not paid and the system doesn't generate SAP earnings for that week. |
This table describes the main formulas used to process the SMP and SAP entitlement elements:
Formula |
Description |
---|---|
SMP FM COND ENT |
The conditional resolution formula is resolved once per absence entry to determine the employee's eligibility. The formula checks:
If the employee is not eligible for paid leave, the system creates an absence entry of unpaid. No earning is generated. |
SMP FM ENT WEEKS |
The entitlement formula is resolved once per absence. It calculates the initial entitlement or adjusts entitlement if there has been a break in maternity leave and the employee returns to work for a period. If the employee has entitlement remaining when you run the payroll process, it generates earning SMP ER PAY1 or SMP ER PAY2. |
SAP FM COND ENT |
Checks employee's eligibility for SAP. This formula checks average earnings. If the employee is not eligible for paid leave, the system creates an absence entry of unpaid. No earning is generated. |
SAP FM ENT CALC |
Calculates the initial entitlement or adjusts entitlement if there has been a break in adoption leave and the employee returns to work for a period. If the employee has entitlement remaining, when you run the payroll process, it generates earning SAP ER PAY. |
Formulas for SPP
This table describes the day formula for SPP (birth) and SPP (adoption):
Formula |
Description |
---|---|
SPP FM DAY |
The day formula, SPP FM DAY, resolves to true after a 7-day period because SPP is a weekly payment. Employees must be absent for 7 consecutive days to be eligible for SPP. If an employee returns to work for a part of a week, SPP is not paid and the system doesn't generate an earning for the absence. |
This table describes the main formulas used to process the SPPB and SPPA entitlement elements:
Formula |
Description |
---|---|
SPPB FM COND ENT SPPA FM COND ENT |
Checks employee's eligibility for SPP. This formula compares the employee's average earnings with the LEL. If the employee is not eligible for paid leave, the system creates an absence entry of unpaid. No earning is generated. |
SPPB FM ENT CALC SPPA FM ENT CALC |
Calculates the initial entitlement. If the employee has entitlement remaining, when you run the payroll process, it generates the earning SPPB ER PAY for SPP (birth) or SPPB ER PAY for SPP (adoption). |
Formulas for SPBP
This table describes the main formulas used to process the SPBP entitlement elements:
Formula |
Description |
---|---|
SPBP FM COND ENT |
Checks employee's eligibility for SPBP. This formula compares the employee's average earnings with the LEL. If the employee is not eligible for paid leave, the system creates an absence entry of unpaid. No earning is generated. |
SPBP FM ENT CALC |
Calculates the initial entitlement. If the employee has entitlement remaining, when you run the payroll process, it generates the earning SPBP ER PAY. |
This table describes the day formula used to process the SPBP entitlement elements:
Formula |
Description |
---|---|
SPBP FM DAY |
The day formula, SPBP FM DAY, resolves to true after a seven day period because SPBP is a weekly payment. Employees must be absent for 7 consecutive days to be eligible for SPBP. If an employee returns to work for a part of a week, SPBP is not paid and the system doesn't generate an earnings for the absence. |
Global Payroll for the UK delivers the process list, GBR PR ABSENCE, for processing absences. This table lists the sections in this process list that are required for processing statutory absence:
Section |
Description |
---|---|
GBR SE ABS SETUP |
This section is similar to the setup section for payroll, GBR SE SETUP. It includes elements that store information such as employee statutory details, the run type, and other calendar information. This section must be first in the absence process list. |
SMP SE BRACKET |
Includes one element, the bracket SMP BR STAT RATE, which stores the rates for SMP. This section is required for processing SMP and must appear in the process list before the sections SMP SE1 or SMP SE2. |
SMP SE1 |
Processes the absence take SMP AT1 that was used for SMP prior to 6 April 2003. |
SMP SE2 |
Processes the absence take SMP AT2. Use this section for SMP after 6 April 2003. |
SSP SE1 |
Processes the absence take SSP AT1. |
SPP SE |
Processes the absence takes SPPA AT and SPPB AT. |
SAP SE |
Processes the absence take SAP AT. |
GBR SE POSTABSENCE |
This section contains the writable array GBR WA EE RSLT that writes the results of the absence processing to the UK results table. This section must be the last section in the absence process list. |
SPBP SE |
Processes the absence take SPBP AT. |
The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for the United Kingdom. Instructions for running the query are provided in the PeopleSoft Global Payroll product documentation.