Understanding Off-Cycle Processing

This topic discusses:

  • The off-cycle process.

  • Types of off-cycle transactions.

  • Delivered off-cycle processing elements.

Off-cycle processing refers to processing payments and making corrections to payroll results outside of the normal payroll schedule. Off-cycle transactions are usually made to correct prior payments, to process late notification of a new hire, to make early termination payments that can't wait until the next scheduled payroll, to process unscheduled payments such as bonus or expense runs, or to process advance holiday pay

The four types of off-cycle transactions are:

  • Corrections

    Corrections enable you to correct results of any finalized payroll. Examples include reversing an overpayment, processing late notification of a new hire, or correcting pay (for example, following late notification of a termination).

  • Additional payments

    Additional payments enables you to enter one-time payments that fall outside the normal payroll process. Examples include one time bonuses or expense reimbursement.

  • Advances

    Advances enables you to pay payees before their normally scheduled pay run. Examples include advance holiday pay or salary due on termination.

  • Manual payments

    Manual payments enable you to enter payments that you have calculated and paid outside of the payroll system. Manual payments are unlikely to be required in the UK An example when a manual payment may be used is to record a payment to a terminated employee that is in cash.

Global Payroll for the UK delivers this processing structure for off-cycle processing:

  • The GBR PR OFFCYCLE process list.

  • The GBRRTOFF run type.

  • The GBR EG TAX NI LES limited element set.

    Use this limited element set with manual payments, additional payments, and corrections to limit the elements resolved during the off-cycle process. GBR EG TAX NI LES contains the deductions for tax and NI.

Global Payroll for the UK also delivers an off-cycle configuration for the UK that provides default settings when you enter an off-cycle request. Refer to the PeopleSoft Global Payroll product documentation for details of Off-Cycle Configuration page.