Creating Payslip Templates

To define payslip templates, use the Define Payslip Templates (GPCN_PSLP_SETUP) component.

Page Name

Definition Name

Usage

Template Setup Accumulators Page

GPCN_PSLP

Assign an effective date to the current payslip template, accumulators, and accumulator labels to appear on a payslip, and specify delivery options and departments or locations to be excluded from payslip generation.

Earnings and Deductions Page

GPCN_PSLP1

Create sections containing earnings or deduction elements that will appear on the printed and self-service payslip.

Absence Details Page

GPCN_PSLP2

Specify the absence elements that will appear on the printed payslip.

Payslip Template Details Page

GPCN_PYGRP_PSLP

Associate a payslip template with one or more pay groups.

When creating payslip templates, you can:

  • Set the accumulator column labels.

  • Select the accumulators to appear under the column labels.

  • Create unlimited rows of accumulators for each column and specify the sequence in which they appear.

  • Create unlimited sections for earnings and deductions.

  • Use standard or custom element descriptions.

  • Set delivery options.

  • Exclude departments or locations from printing at the setup level and override the exclusions at run time.

This topic discusses how to define payslip templates and associate them with one or more pay groups.

Use the Template Setup Accumulators page (GPCN_PSLP) to assign an effective date to the current payslip template, accumulators, and accumulator labels to appear on a payslip, and specify delivery options and departments or locations to be excluded from payslip generation.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates CHN > Template Setup Accumulators

This example illustrates the fields and controls on the Template Setup Accumulators page.

 Template Setup Accumulators page

Field or Control

Description

Effective Date

Enter a date when the payslip template takes effect.

Delivery Option

Select a default delivery address for the payslip in case the payee does not have a delivery option defined at the employee level on the Payslip Delivery Options CHN page. Values are Mailing Address, Home Address, Department Address, and Location Address.

Exclude Printing

Select either Department or Location to exclude departments or locations from the payslip print run. The corresponding link becomes active, so you can select departments or locations. You can override the exclusion on the Create/Print Payslips CHN page before you run the print program.

Note: If you enter a particular pay entity for the print option on the Create/Print Payslips CHN page and you have excluded a location within the pay entity, the payslips are not printed.

Accumulator Labels

Field or Control

Description

Column 1 toColumn 6

Enter the labels that appear on the printed payslips as the column headings for the accumulators. These column headings appear in the payslip region under the heading Pay Summary.

Accumulator Elements: Accumulators 1 to 3 Tab

Field or Control

Description

Sequence

Enter a sequence number to set the order in which the accumulators appear. The accumulators appear in ascending order with the lowest number first.

Description

Enter a description of each accumulator row.

Accumulator 1 toAccumulator 3

Select the accumulators that appear in the corresponding column. For example, suppose that you enter Current and YTD (year-to-date) as the descriptions for accumulators 1 and 2. To also display quarter-to-date accumulated amounts, create a new row, enter the description QTD, (quarter-to-date) and then select the accumulators that correlate to the column headings.

Accumulator Elements: Accumulators 4 to 6 Tab

Field or Control

Description

Accumulator 4 toAccumulator 6

Set up accumulators 4 through 6. No Sequence andDescription fields exist because the same sequence number and description apply to all six accumulators in the row.

Use the Earnings and Deductions page (GPCN_PSLP1) to create sections containing earnings or deduction elements that will appear on the printed and self-service payslip.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates CHN > Earnings and Deductions

This example illustrates the fields and controls on the Earnings and Deductions page.

 Earnings and Deductions page: Element Details tab

Section Setup

Field or Control

Description

Description

Descriptions appear as section headings under the Payment Details heading on the payslip.

Section Elements: Element Details Tab

Field or Control

Description

Element Name

Enter the name of the formula element. Only formula elements that have been defined with a category of Payslip (PSLP) are available.

Display YTD Units andDisplay YTD Amount

Select these check boxes to have the year-to-date units and amounts for each element appear in the Payment Details region of the payslip under the heading Year to Date Values.

Section Elements: Element Components Tab

Select the Element Components tab.

This example illustrates the fields and controls on the Earning and Deductions page, Element Components tab.

 Earnings and Deductions page: Element Components tab

Field or Control

Description

Description Type

Select the type of description to appear for each earnings or deduction row in the Payment Details region of the payslip. Values are:

  • Custom: A text box appears for you to enter a description.

  • Description: The element's description appears as entered on the element's name page in its component.

  • Element Name: The element's name appears from its name page in its component. It also appears on the Elements Details tab.

  • Recipient Name: Select to display the name of the deduction recipient if you have configured a recipient for the deduction.

Print Unit, Rate, Base, andPercentage

Select the components of the element's calculation rule that you want to display for each earning or deduction in the sections. You can select only the components in the element's calculation rule. For example, for an earnings with calculation rule Unit × Rate, only the Unit andRate check boxes are available for entry.

Note: Amounts are always displayed.

Use the Absence Details page (GPCN_PSLP2) to specify the absence elements that will appear on the printed payslip.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Templates CHN > Absence Details

This example illustrates the fields and controls on the Absence Details page.

 Absence Details page

Enter a sequence number and element name, and select the description type. The system extracts the balance of each entitlement or pro rata absence element and includes it on the payslip.

Use the Payslip Template Details page (GPCN_PYGRP_PSLP) to associate a payslip template with one or more pay groups.

Navigation:

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Payslips > Payslip Template Details CHN > Payslip Template Details

This example illustrates the fields and controls on the Payslip Template Details page.

 Payslip Template Details page

Field or Control

Description

Payslip ID

After you have selected the specific pay group, select the payslip template to use for creating payslips for payees in the pay group.