Understanding Payslips

Payslips are documents that summarize a payee's payroll data. It can be a check or a deposit advice. Typically, a payslip includes the following information:

  • Gross pay

  • Net pay

  • Earnings

  • Deductions

  • Taxes

  • Leave balance

After you've defined payslips, you can generate and reprint payslips.

Payslips are derived from list sets. List sets composed of element groups, which are composed of individual elements. For example, the Administrator Results list set might contain, among others, the element group Earnings and Deductions. The element group Earnings and Deductions is composed of elements such as overtime earnings, medical benefits deduction, pension fund deduction, and so forth. List sets are constructed for specific applications. Before you define payslips, you must define list sets for the payslip application.

In addition, before you define payslips, you should define the populations or groups to which you will assign payslip messages and templates. You can do this in two ways:

  • Create Global Payroll group lists.

    You create group lists in Global Payroll based on manually entering payees or creating custom SQL to populate a list with payees.

  • Create HCM group IDs.

    You create group IDs in PeopleSoft HCM based on flexible criteria to populate a list with payees.

This diagram illustrates the payslip setup process:

This diagram illustrates the payslip setup process.

 Payslip setup process

After completing the prerequisites:

  1. Create and configure the payslip template for PeopleSoft Global Payroll for China on the Templates Setup & Accumulators, Earnings and Deduction, and Absence Details pages.

    The template determines the layout and content of the self-service and printed payslip. It is configured to include accumulators, earnings, deductions, leave balances, and other items such as payslip delivery method, and the print order of a payslip run and the specific groups for which the payslip is to be produced.

  2. Define the message or messages that will appear on the payslip for the designated calendar group on the Add Payslip Message CHN page.

  3. Associate a payslip template with a particular pay group on the Payslip Template Details page.

    Payslips for payees in a pay group are produced using the template that is assigned here. A payslip template can be associated with multiple pay groups. A pay group can be associated only with one payslip template; however, a template can be attached to multiple pay groups.

  4. Override the payslip delivery destination option for a specific payee from the Payslip Delivery Options CHN page. (Optional)

    Payslip delivery options entered here for a payee override the delivery option specified on the payslip template.