Generating Payday Reporting (PDR) File

This section discusses how to run the create PDR file process to generate employment file for submission.

Page Name

Definition Name

Usage

Create PDR Employment File Page

GPNZ_PDR_RC_EMFILE

To generate the employment file prepared for PDR submission.

Create PDR Employee File Page

GPNZ_PDR_RC_EEFILE

To submit new and departing employee file to Inland revenue before submitting the next employee file.

Use the Create PDR Employment File page (GPNZ_PDR_RC_EMFILE) to generate the employment file for PDR submission. Employment File needs to be submitted to Inland Revenue each time the employer makes a payment to an employee. It must contain data related to the payments processed for the relevant pay period.

Navigation:

Global Payroll & Absence Mgmt > Authority Correspondence > Pay Day Reporting NZL > Create PDR Employment File

This example illustrates the Create PDR Employment File Page. You can find definitions for the fields and controls later on this page.

 Create PDR Employment File Page

Field or Control

Description

Pay Entity

Select the Pay Entity for which payroll data is reported.

Tax Year

Enter the tax year for which the PDR file needs to be created.

1 April to 31 March is considered as a tax year. For example, if the reporting month is May 2017 then the tax year should be selected as 2018.

Run Type

Select the Run Type. Available options are:

  • Test: Test mode is used for processing unfinalized payroll data. It ensures compliance with the reporting norms before running the final submission. By default, ‘Test’ is selected.

  • Production: Production mode is used for processing only finalized calendar data. Submit a file in production mode once per payroll.

Report Type

Select the report type. Available options are:

  • Original: Select this option to generate data from payroll results for the selected payment date. Original record is the first time submission for the selected payment date.

  • Amendment: Select this option if file is generated for an amended record. Amendment is any subsequent correction for the previous file submitted to IRD.

Final Return

Select this check box to indicate whether the report is the employer’s final payroll reporting before pay entity ceases operation. This will update the header details of the file to indicate Employer’s final return.

Nil Return

Select this check box to indicate if the file is generated with Nil values. This will update the file header that the file has Nil values.

File Type

Displays the file type. By Default the value will be CSV.

Payment Date

Select the payment date for which the file is generated.

Calendar Group ID

Select the Calendar Group ID for the corresponding payment date that you want to report Pay Event.

Note: A log file will be generated along with employment file generation to identify any missing mandatory fields and data format errors.

Use Create PDR Employee File page (GPNZ_PDR_RC_EEFILE) to submit new and departing employee file to Inland Revenue before submitting the next employment file. Employee file must contain data related to new hires, terminated employees, employee exempt income and any data changes for existing employees.

Navigation:

Global Payroll & Absence Management > Authority Correspondence > Pay Day Reporting NZL > Create PDR Employee File

This example illustrates the Create PDR Employee File Page. You can find definitions for the fields and controls later on this page.

 Create PDR Employee File Page

Field or Control

Description

Pay Entity

The Pay Entity for which data is being reported. Select the pay entity for which the employer would like to include employee data for reporting.

File Type

Displays the file type. By Default the value will be CSV.

From Date and To Date

Period for which the report is generated.

Note: A log file will be generated along with employment file generation to identify any missing mandatory fields and data format errors.

Note: It is mandatory to provide the postal address, if either of Email, Mobile or Day time phone is not available.