Reviewing Payday Reporting (PDR) Data

Before submitting the employment file to Payday Reporting, you can review the prepared data based on selected parameters. This section discusses how to review employer and employee data prepared for Payday Reporting.

Page Name

Definition Name

Usage

Review Employer PDR Data Page

GPNZ_PDR_ER_RVW

To review the employer PDR data prepared for file submission.

Review Employee PDR Data Page

GPNZ_PDR_EE_RVW

To review the employee PDR data prepared for file submission.

Use the Review Employer PDR Data page (GPNZ_PDR_ER_RVW) to review the employer PDR data prepared for file submission. Employer data are the details that form part of header in the employment file. The data consist of the sum of the employee line details.

Navigation:

Global Payroll & Absence Mgmt > Authority Correspondence > Pay Day Reporting NZL > Review Employer PDR Data

This example illustrates the fields and controls on the Review Employer PDR Data page.

 Review Employer PDR Data page

Note: You can search for an existing employer PDR data record based on Pay Entity, Tax Year or Payment Date.

Note: The fields SLCIR and SLBOR are displayed in the Employer PDR Data effective from April 2021.

Field or Control

Description

Pay Entity

The Pay Entity for which data is extracted.

Tax Year

The tax year for which the PDR data needs to be processed.

Payment Date

The date on which the payment is made.

Review By

Select the parameter based on which Employer Payment details needs to be displayed. Valid options are:

  • Payment Date: On selecting Payment Date, the total for the payment date is displayed in Employer Payment Details section. If there are multiple calendars for a payment date then the total of all calendar group is displayed.

    Note: This is the default option.

  • Calendar Group: On selecting Calendar Group, the totals are displayed for each calendar group.

Employer Payment Details

Field or Control

Description

Run Type

Indicates the nature of the run type. For the payroll generated results, run type will be marked as “Original”. If any override/amendment is performed then the Run type will be “Override” or Amendment respectively.

Issue Status

Indicates the status. Available options are:

  • PDR Ready: This will be the status if the data is prepared.

  • PDR File Generated: This will be the status if the file is generated.

Note: You can change the status from PDR File Generated to PDR Ready. This is to recreate PDR data due to addition of an off-cycle calendar in case if the file is generated in production mode.

Version

Indicates the version. Original will always be represented as version “0” whereas for Overrides or Amendments version increases.

IR 345 Details

For the selected parameter, the IR345 details that forms part of the employment file header is displayed which can be reviewed with internal records for the same parameter. If the payment date has multiple calendar groups then the details of each of the calendar group is displayed for review against each of the calendar details.

Use the Review Employee PDR Data page (GPNZ_PDR_EE_RVW) to review the employee PDR data prepared for submission.

Navigation:

Global Payroll & Absence Mgmt > Authority Correspondence > Pay Day Reporting NZL > Review Employee PDR Data

Note: You can search for an existing employee PDR data record based on Pay Entity, Tax Year, Employee ID or Name.

This example illustrates Review Employee PDR Data page.

 Payment Info tab

Information that corresponds to each of the payment dates for the selected tax year is displayed for review.

Payment Info

This tab provides information about the Payment Date and Run type along with version, Start date and Termination date of employee hired during the current period. Payment date appears as hyper link if the payment date has multiple calendars.

Earnings & Deductions

This tab provides earnings and deduction details of employee prepared for Payday Reporting.

This example illustrates the fields and controls on Earnings & Deductions tab.

 Earnings and Deductions tab

Note: The fields ESS, SLCIR, Paid Hours, ESS and SLBOR are incorporated in the employee file with effect from April 2021.