Entering Company Information

Title

Enter the title of your company's representative as of the effective date. This is the person whose title (and name) appears by default on the Appointment Notification report page.

If you accept the default—which you can override on the report page—the title and name appear on the Notification of (Hiring, Department Change, Grade Advance or Termination) pages.

Name

Enter the representative's name. You can override this default on the Appointment Notification report page.

Points Value

Enter the monetary value of your points.

Enable Phased Retirement

(USF) Select this check box to enable Phased Retirement tracking for an agency. When this option is selected, you can enter an action of PRT (Phased Employment/Phased Retirement) for an employee that has opted for phased retirement.

Pay Group

If you enter a value in this field, the pay group appears as the default for all employees in this company. You save data-entry time at the employee level if most employees have the same pay group.

Default Earnings Program

Select a default value for people in this company.

Lines on Paysheet

Enter the number of lines for the paysheet. Paysheets serve as a repository for the data that is required to calculate the employee pay for each pay period.

See Understanding Earnings Tables.

Activity Days for Terminations

This field is for information purposes only.

Federal Tax Deduction Priority and State Tax Deduction Priority

Enter the federal and state tax deduction priorities.

Pay Taxes through AP (pay taxes through Accounts Payable)

Select to indicate if this company is tracking its taxes through Accounts Payable.

General Ledger Account Codes

Click to enter information about general ledger account codes.

Tips Processing

Click to set up the parameters for handling tips in your company's environment.

Tax Details

Click to enter FICA and tax details.

Company Trade Name

Enter the name of your Belgian company; for example, Continental Commerce - Belgium.

Registration for Trade

Enter the company's official registration number from the Belgian Trade Register.

Legal Entity

A legal entity is the legal form that applies to a company: Inc (corporation), Coop (cooperative), and so forth. The translate values reference different forms that you can select to indicate whether the company is public or privately held or whether it is of limited liability.

Salary Limit

Select to set a maximum salary limit. While selecting this check box doesn't enforce any salary limits in the system, you can use it as a reference to prevent salary raises that exceed company limits or that would occur during periods where increases aren't allowed.

If your organization enforces periods where no salary increases are allowed or limits salary increases, you can modify the PeopleCode behind this page. Then, when you select this check box, the system it to ensure that no raises are allowed during these periods.

Official Language

Select the company official language. This value is used as the default person's official language, with the exception of companies located in the Brussels-Capital Region, for which the person's preferred language is used as the default.

Claeys Defaults

Click to enter Claeys default and salary factor information on the Claeys page.

See (BEL) Company Table - BEL page.

External Providers

Click to enter Belgian provider information for tracking third-party providers on the Providers page.

See (BEL) External Providers BEL Page.

Natl Office for Social Sec (national office for social security)

Enter the number under which the company is registered at the National Office for Social Security.

Overseas Soc Ins Inst (overseas social insurance institution, federal pension institute)

Enter the company's overseas social insurance institution, federal pension institute for use in meeting your Belgian organization's reporting requirements to the Belgian government. While the system doesn't require this information, it is important for regulatory reporting.

RIZIV Nbr (RIZIV number)

Enter the RIZIV code. It records the company's Federal Institute for Illness and Disability Insurance category.

Geo Loc NOSS (geographic location for State Social Insurance category)

Enter the geographical location for the NOSS.

Statistics Institute

Enter the statistics institute for use in meeting your Belgian organization's reporting requirements to the Belgian government. While the system doesn't require this information, it is important for regulatory reporting.

Industrial Committee

Select the appropriate industrial committee for the company. You can override this value at the department level.

NACE Code

Enter the NACE code for the company.

Firm Number and Rate Number

Enter if you are tracking Workers' Compensation Board data for Canadian workers.

AHV Number (Alters-und Hinterbliebenen Versicherung number)

Enter the number of the responsible AHV compensation office. This numeric code can be up to 6 characters.

Accident Insurance Number

Enter the number assigned to the company by its accident insurance company. Use this number in health and safety reporting.

Trade Registry Number

Enter the number assigned to the company by the Trade Registry office. The format is 999.9.999.999-9.

OECD Permission Required (Organization for Economic Cooperation and Development permission required)

Select if applicable. Germany requires OECD permission for workers from non-OECD countries to work in certain types of industry, such as defense or high technology.

Medical Checkup Required

Select if a medical checkup is required for your workers under German labor law.

State (EF1)

Specify the state value for the company. It’ll be used as the EF1 value in any Workforce Statistic report that is run for the company.

Area (EF2)

Specify the area value for the company. It’ll be used as the EF2 value in any Workforce Statistic report that is run for the company.

Report Number (EF3)

Specify the report number value for the company. It’ll be used as the EF3 value in any Workforce Statistic report that is run for the company

Employer Number

Specify the employer number for the company. The system needs this value to run the family allowance report for employees.

Fiscal Identification Code

Enter your company's fiscal identification code as assigned by the Spanish government.

SIREN Code (Systeme Informatique pour le Repertoire des Entreprises code)

Enter a SIREN code for this organization. This code is assigned to a company when it registers as a business with the French government. The code isn't required for your human resources system, but is required on many company documents.

APE Code (Activite Principale Exercee code)

Select an APE code. This code serves as a classification of the type of industry that the company is involved in (banking, software, insurance, and so forth). The code is required by French law and must appear on all company regulatory reports.

Bank ID

Enter a bank ID and data check digit (optional).

Base Scheme

Select the base scheme for the company. Base schemes are defined on the Mandatory Base Scheme page (Set Up HCM > Product Related > Workforce Administration > Workforce Data FRA > Base Scheme)and are required for DADS reporting.

See Understanding DADS Reporting, Understanding Global Payroll Rules for DADS, and Understanding DADS Data Structures.

See Generating DADS Files.

Option

This field was previously used in DADS reporting for the previous DADS norm (DADS-TDS). However, the field is no longer used with the current DADS reporting that uses the DADS-U norm.

Company Fund Membership

This scroll area displays the pension/contingency contracts defined for the company on the Pensions/Contingency Contracts page. Click the Membership Number link to view the contract definition.

See Pension/Contingency Contracts Page.

Business Description

Enter the company business description. This information is used on the two local UK RIDDOR reports, which are located on the Monitor Health/Safety menu. The system prints the business description of the relevant company from the Job record of each employee.

Company Code Type and Company Code

Enter the company code type and code that is assigned to your company by the Italian regulatory authorities.

Main Code

Select if this is the main company code that is used for reporting purposes.

Federal Employer Tax ID

Enter the tax ID number that is provided by the Dutch government. It is required for the wage declaration that is submitted to the Tax Authority.

Vendor ID

Select the providers that are associated with the company. For Dutch illness reporting, the system uses the vendor that has the HCM Class field on the Vendor Information page set to I (Industrial Insurance Board Provider). Set up vendors using the Provider/Vendor Table component (Set Up HCM > Product Related > Benefits NLD).

Dutch illness reporting is delivered with the Human Resources Monitor Absence business process and PeopleSoft Global Payroll for the Netherlands.

Registration Nbr (registration number)

Enter the registration number for the insurance provider, which you obtain from the provider. The registration number is a required field for the vendor that is used in Dutch illness reporting.

Employer ID Number

Specify the unique Federal Employer ID Number (EIN) associated with the company. This control becomes the default for the Employer ID State Withholding control on the Company State Tax Table.

FLSA Required

Select this option if any non-exempt employees in the company need to have the FLSA rate calculated for their overtime pay. If there are Pay Groups with non-exempt employees who do not need to have the FLSA rate calculated then the FLSA Required flag on the Pay Group should be deselect.

Deselecting the FLSA Required on the Company component prevents you from using the FLSA calculation for all pay groups because the FLSA Required flag on the Pay Group component (PAYGROUP_TABLE) is hidden.

If you select this option, also select the applicable FLSA rule to indicate how and when the FLSA calculated premium will apply to overtime pay.

Higher of FLSA/Contractual

FLSA premium will apply only when it is greater than the contractual rate.

Always use FLSA Premium

Use the FLSA premium amount regardless of the contractual rate.

Federal Reserve Bank ID

The system uses this field when processing U.S. savings bonds issuing data. Enter the Federal Reserve Bank (FRB) identifier assigned to this company by the FRB.

Federal Reserve Bank District

The system uses this field when processing U.S. savings bonds issuing data. Enter the Federal Reserve Bank District Designator indicating which FRB is doing the issuing of the bonds.

EEO Company Code (equal employment opportunity company code)

If the U.S. government has assigned this company a code for EE0-1 and VETS 100 reporting, enter the number.

Liability for Payroll Tax

Specify whether tax is applicable to the default compensation rate components. When you select this check box, the state payroll tax rates you set up on the State Payroll Tax page (PKG_PYTX_RT_TBL) are used in the package compensation calculation for your salary-packaged employees.

TEC Comp Rate Code andTPV Comp Rate Code

Specify the default compensation rate code for TPV (Total Package Value) and TEC (Total Employment Cost) that you will use in salary packaging enrollment.

You set up your compensation rate codes on the Comp Rate Code Table page (COMP_RATECD_TBL).

Institute Code

This group box appears only if you've selected the Education & Government check box on the Installation Table component. Enter the Institute Code identifier for DETYA reporting. This is used by the system to track information about the institute for reporting purposes and defaults on any page where this is required information.

Agency Code

This group box appears only if you've selected the Education & Government check box on the Country Specific page of the Installation component. Enter the agency code for the company.

Classification Unit

Enter the classification unit for your company. This information comes from the Class Unit Table page (CLS_UNT_TBL_NZL). The system uses this data for Accident Rehabilitation Compensation Insurance (ARCI) employer premium calculations.

CUIT (Código único de Identificación Tributaria)

Enter the Unique Tax Identification Code corresponding.

Legal Book Last Page Nbr

Displays the last page number for the Legal Book Report that details employees' earnings and deductions.

Nature of Declarer

Enter the legal nature of the establishment. This information is used for reporting purposes.

Option to Simples

Select an option to simples value to have the company's contributions replaced by the actual invoice contribution amounts after invoices are generated.

Last Reg Number Method (last registration number method)

Select whether the registration number of employees is to be assigned and tracked by establishment or company.

Last Reg Number (last registration number)

Displays the registration number to be assigned to the next employee who is hired, rehired, or transferred to this company. This field is available for edit if Company is selected as the last registration number method. The last registration number is updated in all the company’s effective dated rows.

Effective Date

Date from which the definition is effective.

Company Settings

Define the company's activity. Typical values are Financial, Pharmaceutical, Manufacturing, Services, Tourism, and Sales.

RFC

Enter the RFC ID for your company.

The Mexican Treasury (Secretaria de Hacienda y Credito Publico) identifies each company with an RFC ID. Social security, taxes, and payroll reports use the RFC ID.

INFONAVIT ID

Enter the INFONAVIT ID for your company.

% Creditable Subsidy Applied

Enter the percentage of subsidy calculated according to the income paid by the company.

% Creditable Subsidy

Enter the percentage of accreditable subsidy. This value is used to calculate federal taxes.

Company Legal Descr

Enter legal company description provided by the SAT authority.

Name

Enter the name of the person who acts as the legal representative for the company.

RFC and CURP

Enter these values for the legal representative.

Reference Number

Enter the company tax reference number (the Company C File Number). This number is used in Annual Statement of Tax Deductions - Malaysian CP159 report (GPMYTX05).

Registration Number

This is the company registration number, assigned by the government of Malaysia assigns to an organization to uniquely identify the company. This is used in CP39 Monthly Statement of Tax Deductions - Electronic form (GPMYTX04).

Tip Establishment Field

This field designates where the tips are acquired. Tips allocation is done for each establishment. An establishment is an individual restaurant, hotel, or other unique location. If a company has 15 restaurants, tips are allocated separately for each restaurant. You cannot override this value in the Tip Establishment page.

The value selected here determines the valid values available in the Tips Establishment ID field on the Tip Establishment page. For example, if Job Location is selected here, a list of valid locations is available from the Tips Establishment ID field on the Tip Establishment page. If Job Dept ID is selected, a list of valid departments is available. See Setting Up the Payroll System for Tip Allocation

Minimum Tips Percent

Enter the minimum percentage of tips to be distributed to workers. The percentage specified by the federal regulations is 8 percent. Employers can apply for a lower percentage if it can be shown in writing that the tip rate at an establishment is less than 8 percent. You can override this value in the Tip Establishment table.

Tips Allocation Method

Select the tip allocation method used for this company. Only establishments that employ fewer than 25 employees (tipped and non-tipped) during a pay period can use the Hours Worked method. You can override this value in the Tip Establishment table.

Tips Allocation Earnings Code

Select the earnings code to record the amount calculated by the tip allocation process. You cannot override this value in the Tip Establishment table.

Delay Withholding of Taxes

Select to have the system delay withholding until the worker reports 20 USD of tips in a month federal and state taxes for each earning that is indicated for tax withholding in the Tax table.

Adjust to Minimum Wage (adjustment to minimum wage)

Select this check box unless your company has a special agreement with the Internal Revenue Service. This ensures that tipped workers receive necessary wage adjustments to bring them up to the minimum wage.

Min Wage Adjustment Earns Code (minimum wage adjustment earnings code)

Select the earnings code to be used when tips plus wages do not meet statutory minimum wage requirements.

Tip Credit Earnings Code

Select an earnings code for recording tip credits. Tip credits are memo earnings to identify what portion of reported tips goes toward payment of the federal minimum wage (state minimum wage is used if it is higher than the federal minimum wage).

Override Operator Industry

Select if the operator industry can be overridden.

Labor Agreement

Select a Labor Agreement code from the list.

Phone Type and Telephone

Enter the phone type, such as Business, Home, and so forth, and the phone number. The phone fields are effective-dated and scrollable so that you can enter multiple phone types and maintain history data.

PAID FTE Decimal Precision

Enter the number of decimal points the system will use when calculating FTE for payment purposes.