Using Global Search Definitions for HCM

Absence Request Search

(HC_GP_ABS_RQST)

Request Details (GP_ABS_EESS_REQSTA)

• (Fluid Manager Self Service Home page) > Team Time

  Select View Requests from navigation collection.

• (Fluid Employee Self Service Home page) > Time

  Select View Requests from navigation collection.

• Manager Self Service > Time Management > View Time > View Requests

Employees can enter keywords to search for and submit their own self-service absence requests and view their absence history.

Managers can enter keywords to search for self-service absence requests to approve or view absence history for their direct reports.

Keyword Examples:

• Enter person's name or Empl ID

• Enter department, company, or job title

• Enter absence type (Vacations or Sick

• % (search for all)

Only employee self-service page or manager self-service page absence requests are considered. Entries that are sourced from Extended Absence Request, Administer Workforce, or Time and Labor are not supported.

Absence Balance

HC_GP_ABS_SRCH_BAL

View Absence Balances (HGA_SS_BAL_FLU)

• (Fluid Manager Self Service Home page) > Team Time

  Select Absence Balances from navigation collection.

• (Fluid Employee Self Service Home page) > Time

  Select Absence Balances from navigation collection.

View Absence Balances (GP_ABS_MGRSS_BAL)

Manager Self Service > Time Management > View Time > Search - Absence Balance

Employees can enter keywords to search for and view their own absence entitlement and balance.

Managers can enter keywords to search for and determine absence entitlement and balance for their own direct reports.

Keyword Examples:

• Enter person's name or Empl ID

• Enter job title, company, or department

• % (search for all)

None

Job Data

(HC_HR_JOB_DATA)

Job Data (JOB_DATA)

Workforce Administration > Job Information > Job Data

Any user can enter keywords to search for job information of employees.

Keyword Examples:

• Enter person's name or Empl ID

• Enter department name or ID

• Enter job code

• Enter company name

• Enter location

• % (search for all)

Company Directory

(HC_HR_COMPANY_DIRECTORY1)

Company Directory

• Company Directory Tile in Employee Self Service Homepage.

• Company Directory Tile in Manager Self Service Homepage

• Root > Company Directory

• (Fluid Employee Self Service Home page) > Company Directory

Any user can enter keywords to search for employees in the Company Directory.

Keyword Examples:

• Enter person's name or Empl ID

• Enter department name or ID

• Enter job code

• Enter company name

• Enter location

• % (search for all)

Only the address, phone, and email marked as Business in Personal information is indexed. If no business address is available, the location address from Job information is indexed.

Person

HC_HR_PERSON

Modify a Person

(PERSONAL_DATA)

Workforce Administration > Personal Information > Modify a Person

Any user can enter keywords to search for Persons in the Organization. This include Employees, Persons of Interest and Contingent Workers.

Keyword Examples:

• Person's name or Employee ID

• Department name or ID

• Job code or Job Title

• Company Name

Organizational Relationship

Only the address, phone, and email marked as Business in Personal information is indexed.

Any modification to Setup tables such as Department or Business Unit will not reflect in Search Results unless full index is run.

Any modification to Email Address or Phone number will reflect in Search Result only if it is done while adding a new Person.

If the current effective-dated row is deleted from job data, stale data might be returned.

Employee ID change, Employee ID delete, and Employee Record delete are not supported.

Compensation History

(HC_COMP_COMPENSATION_HISTORY)

View Compensation History (HR_EC_HIST_MSS_FL)

Manager Self Service > Compensation and Stock > View Compensation History

Compensation History (HR_EC_HIST_ESS_FL)

Self Service > Payroll and Compensation > Compensation History

Employees can enter keywords to search for their own compensation details, including stop option summary.

Managers can enter keywords to search for and manage compensation details about their own direct or indirect reports. Managers can also filter results based on the year when the compensation change took place, or the action that triggered the compensation change.

Keyword Examples:

• Enter person's name or Empl ID

• Active

• Transfer

• % (search for all)

• Only salary history information available on the View Compensation History page is indexed. Variable compensation is not supported.

• Any change to ACTION_TBL Description will not be considered. The changed value will not be reflected in search results as prior value will be existing in the last indexed data.

• Currency code description in CURRENCY_CD_TBL will be taken based on effective date only. Any change to the description field will not be tracked.

Performance Documents

(HC_EP_PERF_DEV)

Performance Process (EP_APPR_BASE)

• (Fluid Manager Self Service Home page) > Team Performance > Current Documents

• Manager Self Service > Performance Management > Performance (or Development) Documents > Current Documents

• (Fluid Employee Self Service Home page) > Performance > My Current Documents

• Self Service > Performance Management > My Performance (or My Development) Documents > Current Documents

Employees see the pre-filtered list of performance appraisals or development documents that are owned by them.

Managers see the pre-filtered list of performance appraisals or development documents for which they are the mentor. They can also specify filter criteria to further refine search results.

Keyword Examples:

• Enter person's name

• Enter document status (Evaluation In Progress).

• Enter document type (Development Documents).

• Documents that have a status of cancelled or complete are not indexed.

• Delegation roles of ePerformance are not supported.

Health Benefit (HC_BEN_HEALTH_BENEFIT)

Health Benefits (HEALTH_BENEFITS)

Benefit > Enroll In Benefits > Health Benefits

Users can enter keywords to search for employees’ health benefit plans.

Keyword Examples:

• Enter person's name or Empl ID

• Enter benefit program or benefit plan name

• Enter plan type

Create Additional Pay

(HC_HPY_CREATE_ADDL_PAY)

Create Additional Pay (ADDITIONAL_PAY)

• Payroll for North America > Employee Pay Data USA > Create Additional Pay

• Payroll for North America > Employee Pay Data CAN > Create Additional Pay

• Payroll for North America > Employee Pay Data USF > Create Additional Pay

Users can enter keywords to search for employees and create additional pay entries for them.

Keyword Examples:

• Enter person's name and empl ID

• Enter earnings code

• Enter job code, department, or business unit

Create General Deductions

(HC_HPY_GEN_DED)

Create General Deductions (GENL_DED_DATA)

• Payroll for North America > Employee Pay Data USA > Deductions > Create General Deductions

• Payroll for North America > Employee Pay Data CAN > Deductions > Create General Deductions

• Payroll for North America > Employee Pay Data USF > Deductions > Create General Deductions

Users can enter keywords to search for employees and create deductions for them.

Keyword Examples:

• Enter person's name and empl ID

• Enter company or deduction code

Review Garnishment Search (HC_HPY_REVW_GARN)

Review Garnishments (GARN_REVIEW)

Payroll for North America > Employee Pay Data USA > Deductions > Review Garnishments

Users can enter keywords to search for employees and view their garnishments.

Keyword Examples:

• Enter person's name and empl ID

• Enter company, garnishment type, and court name.

Career Plan

(HC_HR_CAREER_PLAN)

Manage Career Plans (HR_CP_PLAN)

Manager Self Service > Career Planning > Manage Career Plans > Manage Career Plans

Career Progression Chart (HR_CP_EE_CHART)

Self Service > Career Planning > Career Progression Chart

Employees can enter keywords to search for and view their own career progression chart.

Managers can enter keywords to search for career progression charts for their own direct reports. They can also filter results by employees that report to them.

Keyword Examples:

• Enter person's name or Empl ID

• Enter department name

• % (search for all)

None

Succession Planning

(HC_HR_SUCC_PLAN)

Succession 360 (HR_VT_SEARCH)

Manager Self Service > Succession Planning > Succession 360

Managers (only) can enter keywords to search for and manage succession planning for their own direct reports.

Keyword Examples:

• Enter person's name or Empl ID

• Enter plan type (Person, Position, Job Code)

• Enter plan status (Draft, Official)

• % (search for all)

• Search results are limited to employees who are the manager’s direct or indirect reports as of the current date.

• If the current effective-dated row is deleted from job data, stale data might be returned.

• Employee ID change, Employee ID delete, and Employee Record delete are not supported.

• Changes to location or department made in correct history mode will not be indexed. Only changes that are made by adding a new effective-dated row are indexed.

Compensation Total Rewards

(HC_COMP_TOTALREWARDS)

Total Rewards (TRW_SS_STMT_FL)

• (Fluid Manager Self Service Home page) > View Total Rewards

• Manager Self Service > Compensation and Stock > View Total Rewards

• (Fluid Employee Self Service Home page) > Total Rewards

• Self Service > Payroll and Compensation > Total Rewards

Managers can enter keywords to search for their direct or indirect reports to view or assign compensation rewards for those employees.

Employees can view their total rewards.

Keyword Examples:

• Enter person's name, Empl ID, position title, or department name

• Enter reward item

None

Job Posting

(HC_HRS_JOB_POSTING)

View Job Posting (HRS_REC_SCHJOB)

Recruiting > Postings > Search Job Postings > View Job Posting

• Internal Applicants can enter keywords to search for job postings.

• Recruiters, Recruiting managers, and Recruiting team members can enter keywords to search for job postings.

Keyword Examples:

• Enter keyword for Job Posting, for example Java.

• Enter recruiting location as keyword.

Global Search is not exposed to external applicants.

Applicant

(HC_HRS_APP_INDEX)

Manage Applicant (HRS_MANAGE_APP)

Recruiting > Search Applicants > Manage Applicant

Recruiters, Recruiting Managers, Recruitment Administrators can enter keywords to search for applicants.

Keyword Examples:

• Enter applicant location as keyword.

• Enter keyword from applicant’s resume.

None

Time and Labor Time Sheet

(HC_TL_GBL_TIMESHEET)

Timesheet (TL_MSS_EE_SRCH_PRD)

• Self Service > Time Reporting > Report Time > Timesheet

• Manager Self Service > Time Management > Report Time > Timesheet

Employees can enter keywords to search for their own time entry information to view or modify.

Managers can enter keywords to search for any employee's time entry information. They can also search for timesheets based on report status (Submitted) or severity of exceptions (High, Medium, Low).

Keyword Examples:

• Enter person's name or Empl ID

• Enter week starting date

• Enter business unit, department, job title, position, company, or location

• % (search for all)

• Daily incremental indexing is recommended.

• Data for only the previous 90 days is indexed. Performance is optimized by reducing huge data retrieval from Time and Labor and reducing the comparison process before deleting data from the search engine.