Closing Completed or Canceled Sessions
Once a course session has taken place—or when you cancel a session—you need to indicate that the session is closed.
To close or cancel a course session:
Select the course session from the Course Session table.
Access the Course Session Table - Course Session Profile page and select the session from the list of active sessions.
Change the session status to Complete, if the session has finished, or Canceled, to cancel it.
If you set the session status to Complete, a message appears when you save the changes, and the system updates:
Student training profiles.
The profiles show that the students enrolled in this session have completed this course.
Student profiles.
The system assigns the competencies and accomplishments that are defined on the Course Table - Prereqs, Goals page to the students who completed the course. The system updates students' profile of type PERSON. If the student doesn't have a profile of type PERSON, the system automatically creates a profile and assigns the course competencies and accomplishments.
If you set the session status to Cancel the system updates the student automatically and inserts the letter code of CAN (cancellation) so that you can generate letters notifying students of the session cancellation. You can create letter codes on the Standard Letter Table page.
Once you've set the Session Status field to Complete or Canceled, you can no longer use the course session during enrollment and rescheduling.
If any students are on a waiting list for a canceled or completed session, put the students back on the waiting list so that you can enroll them in other sessions.
If you have students with a status of Session Wait list, use the Create/Update Course Wait List page to add them to the waiting list.
Prerequisites When Using Profile Management Competencies and Accomplishments
When you have defined a course using competencies or accomplishments, the following configurations are required before you can set the session status to Complete:
Configure the application server for publish/subscribe.
Configure the integration broker and make it active.
Ensure that the:
The EOEN_MSG_CHNL queue is running.
The service operation EOEN_MSG is active.
The associated routing definitions are active.
Set up the Event Manager.
Make the event CourseSessionCompleted and the associated event handlers active. You should also enable logging for the event and handler.
See product information for PeopleTools: Integration Broker Service Operations Monitor and PeopleTools: System and Server Administration.