Importing Payroll Data Into Administer Training

These topic provide an overview of the data import process and discuss the page used to import payroll data into Administer Training from Global Payroll for France.

When you run the Global Payroll process, the system calculates both the DIF entitlement balance (FOR AC DROIT DIF) and DIF in advance hours (FOR VR DIF NEGATIF) for all trainees and loads this data into a table using the writable array FOR WA DIF HR. When you run the import process on the DIF Payroll Import page, the system imports the entitlement balance and DIF in advance from this table into Administer Training. You can then view this information on the enrollment pages and determine whether there are enough hours in a student's DIF balance to permit additional DIF allocations.

Note: The element FOR AC DROIT DIF stores the DIF entitlement balance and is calculated as the trainee's DIF allocation minus the DIF hours already used. The element FOR VR DIF NEGATIF stores the number of hours of additional DIF training (DIF in advance) that can be granted beyond what is available in the DIF balance. When you run the import process, the value of these elements appears on the Training Hours Details page.

Page Name

Definition Name

Navigation

Usage

DIF Payroll Import FRA

RUNCTL_TRN_DIF

Administer Training > Result Tracking > DIF Payroll Import FRA > DIF Payroll Import FRA

Import DIF data into Administer Training.

Use the DIF Payroll Import FRA page (RUNCTL_TRN_DIF) to import DIF data into Administer Training.

Navigation:

Administer Training > Result Tracking > DIF Payroll Import FRA > DIF Payroll Import FRA

This example illustrates the fields and controls on the DIF Payroll Import FRA page. You can find definitions for the fields and controls later on this page.

 DIF Payroll Import FRA page

Field or Control

Description

Period Begin and End Date

Enter the dates of the payroll period for which you want to retrieve data.

Pay Group

Specify the pay group for which you want to retrieve the DIF data.

Run

Click to initiate the import process.

Note: Depending on company policy, you can allocate DIF training hours that exceed the entitlement balance by allowing the DIF entitlement to go into negative numbers. For example, if a trainee's DIF entitlement balance is 2, you can grant a total of 7 DIF hours by enabling the DIF entitlement balance to drop to –5. To do this, access one of the supporting element override pages in Global Payroll and set the value of FOR VR DIF NEGATIF to 5.

Note: This same process is used to both retrieve the hours from Global Payroll and for publishing them into ELM when the ELM product is flagged in the Installation table.