Organizational Relationships
Organizations have relationships with a variety of people for a variety of reasons. PeopleSoft enables you to manage the data of those people with whom you have an organizational relationship. A person can have more than one organizational relationship at any one time or can change relationships over time.
Organizational relationships fall into one of the following categories:
Employee.
A person who is hired to provide services to the organization and has a legal employee relationship with the organization.
Contingent worker.
A person who provides services to the organization and who does not have a legal employee relationship with the organization.
Note: PeopleSoft Payroll for North America does not process payroll for contingent workers.
Person of interest (POI).
A person who is not an employee or contingent worker but is of interest to the organization. POIs can be:
COBRA participants.
Pension payees.
Stock - board members.
Stock - non-HR administered employees.
Global Payroll payees.
Campus Solutions persons.
External trainees.
External instructors.
Any person who fits within a POI type you've created.
Applicants who require payment through Payroll for North America prior to being hired.
Note: Dependents, beneficiaries, emergency contacts, and health and safety physicians are not captured as POIs.
These topics refer only to those people with organizational relationships.
The system requires the same personal information regardless of a person's organizational relationship, so all people with an organizational relationship are added to the system using the Personal Data components (PERSONAL_DATA or PERSONAL_DATA_FL). This enables you to simplify data entry and maintenance and to use a single, unique identification code for people as you add new organizational instances for them or as their relationships to the organization change.
The generic classic Add a Person component is on the Administer Workforce menu and the fluid Add Person tile is on the Manage Human Resources dashboard, but there are additional components on the menus of other applications enabling you to create records for people of interest specifically for that application. For example, you can add PeopleSoft Global Payroll payees on the Add a POI Payee component (PERSONAL_DATA) on the menu.
Note: Enter people whose relationship to the organization does not constitute an organizational relationship, such as emergency contacts or beneficiaries, on specialized components throughout HCM.
The identification number can be labeled as EmplID, Person ID, or ID. These fields all refer to the same identification number. Do not assume that a field labeled EmplID refers to employees only.