Creating Retroactive Distribution Transactions Directly

This topic provides an overview of retroactive distribution transactions, and discusses how to create retroactive distribution transactions directly.

Page Name

Definition Name

Usage

Process Direct Retro Distribution Page (process direct retroactive distribution)

RUN_HP_RETDISTSRCH

  • Enter search criteria to specify which records to modify.

  • Indicate which field values the system should update and with what values.

  • Run the Retro Distribution (retroactive distribution) process.

Earnings Messages Page

HP_RETDIST_ERNMSG

View the earnings-related messages created by the Retro Distribution process.

Deduction Messages Page

HP_RETDIST_DEDMSG

View the deduction-related messages created by the Retro Distribution process.

Tax Messages Page

HP_RETDIST_CTXMSG

(CAN) View the Canadian tax-related messages created by the Retro Distribution process.

Tax Messages Page

HP_RETDIST_TAXMSG

(USA, USF) View the tax-related messages created by the Retro Distribution process.

Use the Retro Distribution Messages component to view any messages that are generated by the retroactive distribution process.

To view retroactive distribution messages:

  1. Access the Retro Distribution Messages component, and select the Earnings Messages page, Deduction Messages page, or the Tax Messages page.

  2. View the check earnings line and the earnings distribution, check deductions line and deduction distribution, or check taxes line and tax distribution information of the transaction.

  3. View the message ID and message text explaining the results of the process for this transaction.

You can redistribute funding sources directly in the actuals records at the department, job code, position pool, position, or job data (appointment) level without making changes to the department budget. The Direct Retro Distributions (direct retroactive distributions) process selects the records that fit your search criteria. It updates the data in specified fields with the new data from the run control page.

Note: The system only selects records processed by the Commitment Accounting GL Interface process.

In this section we discuss how to:

  1. Specify search criteria, and indicate which fields to update and the data to update them with.

  2. Run the Retro Distribution process.

  3. View the earning, deduction, or tax-related messages generated by the Retro Distribution process.

Use the Process Direct Retro Distribution (process direct retroactive distribution) page (RUN_HP_RETDISTSRCH) to do the following.

  • Enter search criteria to specify which records to modify.

  • Indicate which field values the system should update and with what values.

  • Run the Retro Distribution (retroactive distribution) process.

Navigation:

  • Payroll for North America > Payroll Distribution > Commitment Accounting CAN > Process Direct Retro Dist > Process Direct Retro Distribution

  • Payroll for North America > Payroll Distribution > Commitment Accounting USA > Process Direct Retro Dist > Process Direct Retro Distribution

This example illustrates the fields and controls on the Process Direct Retro Distribution page.

Process Direct Retro Distribution page

The Direct Retro Distributions process does not apply any changes to the database. If this process produces warnings or errors (viewed in the Review Retro Distributions Msgs components) you can rerun this process with different parameters.

Processing Option

Field or Control

Description

Apply to Transactions

  • Select All to process earnings, deductions, and tax transactions.

  • Select Deductions, Earnings, or Tax to process only that kind of transaction.

  • Select Deductions and Taxes, Earnings and Deductions, or Earnings and Taxes to process two of the three kinds of transactions.

Search for Next Payroll

Field or Control

Description

Pay Period End Date

The pay period end date defaults the end date closest to, but not included in, the last CA GL Interface process run. Enter a new pay period end date, if necessary.

The system only processes pay periods that have not been processed by the CA GL Interface.

Days Prior End Date

Enter the number of days prior to the posting date of the pay calendar.

Ignore Off Cycle

Select to ignore off cycle pay calendars.

Transaction Date Range

The process searches for the earnings end dates that fall within the date range you specify.

Field or Control

Description

Begin Date and End Date

Enter the transaction begin and end dates. Clear these fields to use fiscal periods as the date range.

Or Fiscal Periods

Field or Control

Description

Detail Calendar ID

Select a detail calendar ID.

From Year/Period and To Year/Period

Enter the year and period from and to which you want to process.

Search Fields

Field or Control

Description

Field Description and Field Value

Select the fields and the field values of the records you want the process to search for.

Search Spaces

Select to have the system search for blank field values.

Update Sequences

Field or Control

Description

Sequence (sequence number)

Enter the sequence in which this funding amount should be used.

Amount

Enter the funding amount.

Update Value

Field or Control

Description

Field Description and Field Values

Select the fields in the selected records that should be updated and the values they should be updated with.

Update Space

Select to have the system update spaces.