Running Payroll Processes

It's important to understand how the PeopleSoft Payroll for North America processes fit into the framework of managing commitment accounting. When you process a payroll, you can automatically update your budgets. When you update your budgets, you liquidate your encumbrances with actual earnings, benefits, and tax expenses and then you post them to your general ledger.

PeopleSoft Payroll for North America includes the following basic payroll processes:

• Contract Additional Pay

• Paysheets

• Pay Calculation

• Pay Confirmation

After you run the Pay Confirmation process for each pay period, run the Predistribution Audit Report to identifies any errors that could be encountered when the Actuals Distribution is run.

After the errors from the Predistribution Audit Report are addressed, run the Actuals Distribution process. This process distributes actual earnings, deductions, and taxes across the funding sources you've established and notifies you when you've exceeded any budget amounts specified on the Department Budget pages.

The earnings, deductions, and taxes are also distributed across accounting calendars in cases when a pay period spans more than one accounting period. This Actuals Distribution process (PSPPFUND) is described in detail in the following topic.